Ireland Job Openings

CJ Sheeran Ltd.

Group Reception & Office Administrator

Mountrath

FULL TIME

October 18, 2024

CJ SHEERAN Group is Ireland’s largest manufacturer and recycler of timber packaging and pallets, and sawmills, providing a premium quality, sustainable and accredited packaging solution and sawn timber products to Ireland and the UK’s diverse network of pallet and fencing consumers. We are seeking a Reception and Office Administrator to ensure the smooth operation of the front desk, while supporting departments of the head office. The ideal candidate will excel in multitasking, possess strong communication skills, and maintain a welcoming environment for all visitors.
Key Responsibilities:
Reception Duties
  • Greet, welcome, and sign in visitors, ensuring a positive first impression
  • Answer, filter, and direct incoming calls in a professional manner to appropriate department
  • Manage the reception area, ensuring it is clean, tidy, and well-organised
  • Monitor the gate to control access to the premises
  • Managing internal & external post and arranging couriers as required
  • File quality checks, cleaning & production forms from Production
  • Handle daily filing, scanning, and maintaining paperwork
  • Maintain a filing system for important documents and correspondence
Procurement & Inventory Management
  • Manage the procurement of office stationery, canteen and personal protective equipment (PPE) for all sites
  • Monitor inventory levels and place orders as needed to ensure availability for all sites
  • Assist procurement and production with timber order POs
Financial Administration
  • Cross-check and process invoices to ensure accuracy and compliance
  • Maintain records of delivery dockets and manage incoming supplies
  • Daily sorting, coding, and matching of invoices for processing
  • Issue POs and manage delivery docket returns
  • Weekly bank cheque entering on sage
Travel & Accommodation Coordination
  • Book accommodation and flights for staff as required
  • Provide travel itineraries and necessary documentation for business trips
  • Arranging meeting and event catering
  • Arranging gift / flower orders as required
Meeting Room Management
  • Schedule and coordinate meeting room booking
  • Ensure meeting rooms are clean, tidy, and equipped with necessary supplies and technology
  • Assist various departments within the head office with administrative tasks as needed
  • Maintain and update office schedules, databases, and records
  • Other ad hoc administrative duties that may be assigned
Skills and Experience
  • Previous experience in a receptionist or administrative role preferred
  • Excellent organisational skills and attention to detail
  • Strong verbal and written communication skills
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  • Ability to multitask and prioritise effectively in a fast-paced environment
  • Professional demeanor and a customer-oriented approach
Job Types: Full-time, Permanent
Pay: From €30,000.00 per year
Benefits:
  • On-site parking
Schedule:
  • Day shift
  • Holidays
  • Monday to Friday
Application question(s):
  • Do you have previous experience in a receptionist or office administration role?
Work Location: In person
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