Malaysia Job Openings
CBRE
Events Coordinator
Kuala Lumpur
FULL TIME
October 9, 2024
About the Role:
- Primary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.
- Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.
- Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
- Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.
- Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.
- Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items.
- Complete room checks and ensure technical and visual spaces are functional. Troubleshoot audio and technical issues.
- Manage a small inventory of event supplies.
- Coordinate master meeting and events calendar for small to medium-sized event spaces. Communicate events schedule with team and service providers.
- Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.
- Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
- Impact through clearly defined duties, methods, and tasks are described in detail.
- Deliver own output by following defined procedures and processes under close supervision and guidance.
- High School Diploma or GED with up to 2 years of job-related experience in events coordination.
- Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
- Ability to follow basic work routines and standards in the application of work.
- Communication skills to exchange straightforward information.
- Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
- Strong organizational skills with an inquisitive mindset.
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