Ko wai mātou Who are we

Te Kaunihera-ā-rohe o Ngāmotu - New Plymouth District Council is a local government organisation located in the heart of New Plymouth. Our vision is to be the Sustainable Lifestyle Capital, and our district boasts a spectacular natural beauty from Taranaki Maunga to the moana. In 2021, we were awarded the most liveable city (for a population between 75,000-150,000) by the International Awards for Liveable Communities. We work collaboratively with iwi, Government, not-for-profits and businesses to achieve outcomes that benefit our community.

Te āheinga The opportunity

Are you a detail-oriented professional with a passion for information management? The New Plymouth District Council is seeking an experienced Information Management Specialist to join our Digital Enablement Team.

As an Information Management Specialist, you will be responsible for the operational service delivery that ensures the effective management of information, records, and archives at NPDC. Your role will involve maintaining, implementing, and promoting the highest standards of information management to support the Council’s operations.

Tino takohanga Key responsibilities

Supports consolidation, standardisation, and simplified information management (IM) practices
Data quality and relational information improvement particularly for property and land information
Provide IM advice to management and staff and build strong relationships across NPDC businesses and other stakeholders
Assist in developing and maintaining procedures to standardise practices and ensure continuous process improvement
Maintenance and capture of information and archives data in management systems and other reference sources to maintain high standards of access
Resolving information requests (including LGOIMA and property microfiche rescans), and other items into NPDC business systems to facilitate timely access and retrieval for business processes and statutory activities
Digitisation of identified record series e.g. property files and other records
Undertake records transfers from active business use into archives and/or short-term storage
Apply requirements of privacy and copyright laws to all information requests and activities
IM audit and compliance programme support activities
Operational IM tasks as required
Create, use and maintain knowledge documentation and articles relevant to supporting the Delivery team as well as the wider team
Physical records and archives filing, classification, listing, storage, retrieval
Rostered team support for inwards mail processing and civic stationery – distribution and control, liaising with external providers.

Ngā tino pūkenga me ngā wheako Essential skills and experience

Relevant qualification in information management or related discipline/s or 2 years’ experience in local government information and/or archives management environment
Knowledge of archives and information management standards and systems
Strong digital background or skills that includes knowledge of Microsoft products such as Share Point, Visio, Word, and Excel
Familiarity with search tools (Tech One ECM) and other systems used in managing NPDC’s information and data assets (e.g. Tech One Property & Rating, Miles 2 etc.)
Actively seeks out current trends and practices that support NPDC’s information management maturity
Proven ability to produce a high standard of work to tight deadlines whilst handling multiple priorities
Full driver’s licence (+ defensive driving course)

He aha ai a Taranaki? Why Taranaki?

With the stunning Mt Taranaki as a backdrop and the warm iron sands along our coast, it is no wonder Taranaki is one of the best regions in New Zealand and the world. In Taranaki it’s easy to achieve an enviable lifestyle without having to compromise your career. Our regions’ dynamic surf, multitude of parks and gardens, iconic walkways, major events calendar and mountain playground make this the place to live!

Ōu mātou rourou What we offer

At the New Plymouth District Council we aim to create and sustain a truly rewarding workplace environment for our staff including solid career pathways, learning and development opportunities as well as personal and professional development.

You can expect to start in this permanent full-time role with us between $68,340 - $71,311.

We have also put together an Our Peoples Package that spans Wellbeing, Development, Benefits, Culture and Recognition.

If you think this sounds like you, then we would love to hear from you!

Applications close Wednesday 18th September 2024