Philippines Job Openings

Instalimb Solutions Philippines Inc.

Admin Assistant/Liaison Officer

FULL TIME

November 4, 2024

Job Description:
  • Being one of the point of contact for employees on any admin related queries
  • Handle delivery of important and confidential documents to clients, business partners, government agencies, etc
  • Be responsible for the documentation and docketing (manual & electronic) of files
  • Keep accurate logs and complete paperwork for tasks or activities
  • Ensure proper office housekeeping
  • Perform general office or clerical work such as filing of documents, operating office equipment, etc.
  • Maintain good relationships and connections with government offices, external agencies, etc.
  • Helping with various arrangements internally, from travel to processing expenses
  • Maintaining a database, ensuring that records are complete and current.
  • Purchasing necessary supplies (eg. Office/Pantry)
  • Other assigned jobs in connection to corporate administration by Performing basic office tasks, including answering phones, responding to emails, processing mail, filing, etc.
  • Assist on planning in-house events
  • Preparing customer documents
  • Regular reporting to managers
  • Support communication with external partners
  • Participating in daily/Weekly/Monthly meetings
  • Additional tasks related to the position assigned by the manager and employer.
Qualifications:
  • With Vocational/2 year course related to the position
  • Living in Cebu
  • With at least 2 years work experience in Admin and background as Liaison Officer
  • Established connections with different government agencies is a plus
  • Possess strict commitment to deliver documents without viewing or revealing any of the information unless necessary or told to do so
  • Must be resourceful, detail-oriented and has good negotiation skills
  • Observe the policies and processes in place in the conduct of duty
  • Transact on behalf of the company in a professional manner
  • Ability to manage unforeseen circumstances such as change in pick-up or drop-off point
  • Well-versed in the different areas of Cebu
Job Types: Full-time, Permanent
Pay: Php15,000.00 - Php18,000.00 per month
Benefits:
  • Company events
  • Gym membership
  • Health insurance
  • Paid training
  • Promotion to permanent employee
Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday
  • Overtime
Supplemental Pay:
  • 13th month salary
  • Commission pay
  • Overtime pay
Ability to commute/relocate:
  • Cebu City, Cebu: Reliably commute or planning to relocate before starting work (Preferred)
Experience:
  • Administrative: 2 years (Required)
Language:
  • English (Required)
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