Philippines Job Openings

Lean Solutions PH

Administrative Assistant (Logistics)

Makati City

FULL TIME

September 1, 2024

ABOUT THE POSITION:
An Administrative Assistant in Logistics is responsible for providing administrative support to the logistics department to ensure efficient operation and coordination of logistics activities. This role involves handling a variety of tasks related to shipping, receiving, inventory management, and communication.
Responsibilities
Its functions are the following; however, they are not limited to:
  • Clerical Support: Perform general office duties such as answering phones, taking messages, and directing calls related to logistics operations.
  • Shipping and Receiving: Assist with the coordination of incoming and outgoing shipments, including preparing shipping documents and tracking deliveries.
  • Inventory Management: Maintain accurate records of inventory, monitor stock levels, and assist in ordering and replenishing supplies.
  • Documentation: Prepare, review, and manage logistics documents such as bills of lading, invoices, and purchase orders.
  • Scheduling: Arrange and coordinate transportation schedules and appointments with carriers and suppliers.
  • Communication: Liaise with vendors, suppliers, and internal departments to ensure smooth logistics operations and resolve any issues that arise.
  • Data Entry: Input data into logistics software systems and databases, ensuring accuracy and timeliness.
  • Reporting: Generate and distribute regular reports on logistics activities, inventory levels, and shipment statuses.
  • Compliance: Ensure compliance with company policies and regulatory requirements related to logistics and shipping.
  • Support for Logistics Team: Provide administrative support to the logistics team and assist with special projects as needed
Qualifications:
Education: College graduate or undergraduate in Office Administration, Business Administration, or a related field.
Experience: Previous experience in an administrative role within a logistics or supply chain environment is preferred.
Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, Power Point).
  • Familiarity with logistics software and inventory management systems.
  • Excellent organizational and multitasking abilities.
  • Strong communication and interpersonal skills.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.
Job Types: Full-time, Permanent, Fresh graduate
Pay: Php20,000.00 - Php23,000.00 per month
Benefits:
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Promotion to permanent employee
Schedule:
  • Shift system
Supplemental Pay:
  • 13th month salary
Application Question(s):
  • What is your active email address?
  • Are you willing to work onsite in Makati City?
  • Are you a graduate of bachelor’s degree in international business, Foreign Trade, Custom Administration or related to?
  • What is your active Viber number?
  • Do you have at least 6 months of experience as an Administrative Assistant?
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