Philippines Job Openings

SANY PHILIPPINE

Executive Assistant to the General Manager - Bilingual

Manila

FULL TIME

October 24, 2024

We are seeking a highly organized and proactive Executive Assistant to support the General Manager of Sany Philippines. The ideal candidate will be bilingual, fluent in both Mandarin and Tagalog, with a strong ability to manage administrative tasks, facilitate communication, and assist in day-to-day operations. As the EA to the GM, you will play a key role in ensuring the smooth execution of business processes, acting as a reliable point of contact between the General Manager, internal teams, and external stakeholders.
Key Responsibilities:

Administrative Support: Manage the General Manager’s calendar, coordinate meetings, prepare agendas, and organize travel arrangements.
Communication Management: Handle phone calls, emails, and correspondence on behalf of the General Manager in Mandarin, Tagalog, and English. Act as the first point of contact for internal and external inquiries.
Document Preparation: Prepare, translate, and edit documents, reports, and presentations in Mandarin, Tagalog, and English. Ensure all materials are accurate and delivered promptly.
Meeting Coordination: Schedule, organize, and attend meetings, ensuring minutes are taken and follow-up actions are tracked and executed.
Project Assistance: Assist the General Manager in monitoring project timelines, updating progress reports, and ensuring deadlines are met.
Stakeholder Liaison: Act as a liaison between the General Manager and other departments, clients, and external partners. Handle confidential information with discretion.
Business Support: Assist in preparing business reports, conducting market research, and analyzing data to support decision-making processes.
Event Coordination: Assist in planning and executing company events, meetings, and conferences as required.
Multilingual Support: Provide language support by translating key documents and facilitating communication between Mandarin, Tagalog, and English-speaking stakeholders.
Office Coordination: Ensure the office runs smoothly by managing office supplies, overseeing equipment maintenance, and coordinating with vendors when necessary.

Requirements:

Fluency in Mandarin, Tagalog, and English (both spoken and written).
Proven experience as an Executive Assistant or in a similar administrative role, preferably in a multinational environment.
Strong organizational and time management skills with the ability to prioritize tasks effectively.
Excellent communication and interpersonal skills, with the ability to interact professionally with all levels of management.
Proficiency in Microsoft Office Suite (Word, Excel, Power Point) and other business management software.
Ability to multitask and work in a fast-paced environment.
Problem-solving skills and the ability to anticipate the needs of the General Manager.
Bachelor's degree preferred.

Job Type: Full-time
Pay: Php50,000.00 - Php100,000.00 per month
Benefits:

Flextime
Free parking
Health insurance
Paid training
Pay raise

Schedule:

8 hour shift
Monday to Friday
Overtime

Supplemental Pay:

13th month salary
Bonus pay
Overtime pay
Yearly bonus

Language:

Mandarin (Required)

Application Deadline: 04/30/2024

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