Job Title: Secretary
Job Summary: The Secretary provides administrative support to ensure efficient operation of the office. This role involves handling a wide variety of administrative and clerical tasks to support management and staff, including scheduling appointments, preparing documents, managing communication, and maintaining files. The ideal candidate is organized, detail-oriented, and possesses excellent communication and time management skills.
Key Responsibilities:

• Administrative Support: Perform general office duties such as answering phone calls, managing emails, handling correspondence, and greeting visitors.
• Scheduling & Coordination: Organize and schedule meetings, appointments, and events. Prepare and distribute meeting agendas, take minutes, and follow up on action items.
• Document Preparation: Prepare reports, presentations, and other documents as required. Maintain and update office records and ensure proper filing.
• Communication Management: Serve as a liaison between staff, clients, and other stakeholders. Handle inquiries professionally and promptly.
• File Management: Organize and maintain physical and electronic files, ensuring that documents are easily accessible and secure.
• Office Supplies Management: Monitor office supplies and place orders as necessary to ensure an adequate inventory.
• Travel Arrangements: Arrange travel accommodations and prepare itineraries for staff members as needed.
• Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.

Qualifications:

• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary are a plus.
• Proven experience as a Secretary or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and office management software.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and prioritize tasks effectively.

Key Skills:

• Strong communication skills
• Proactive and self-motivated
• Professional demeanor and strong interpersonal skills
• Multi-tasking and time management
• Proficient in office technology and equipment (copiers, fax machines, etc.)

The Secretary plays an essential role in ensuring that the office runs smoothly and efficiently, supporting the team with high-quality administrative assistance.
Job Type: Full-time
Pay: Php15,000.00 - Php20,000.00 per month
Benefits:

• Flexible schedule
• Pay raise

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Night shift
• Overtime
• Weekends

Supplemental Pay:

• 13th month salary
• Overtime pay
• Yearly bonus

Ability to commute/relocate:

• Manila: Reliably commute or willing to relocate with an employer-provided relocation package (Required)

Education:

• Senior High School (Required)

Experience:

• Secretary: 1 year (Required)

Location:

• Manila (Preferred)

Willingness to travel:

• 75% (Preferred)

Expected Start Date: 10/28/2024