• Procurement & Resource Management: Manage procurement processes and resource allocation.
• Meeting Coordination & Scheduling: Organize and facilitate project meetings, team events and laboratory activities, ensuring follow-up on action items.
• Reporting & Documentation: Assist the research team in preparing detailed reports and documentation on project progress and financial status.
• Budget Management Support in collaboration with INL’s Project Finance Management Office: Oversee project budgets, track expenditures, etc.
• Communication & Liaison: Facilitate communication across project teams, stakeholders, and external partners.

• Degree or MSc in Business Administration, Finance, Public Administration, or a related discipline.

• 3-5 years of experience in project management or coordination within a research or scientific environment is preferred. However, candidates with less experience but high potential will also be considered.
• Proven track record in coordinating meetings, preparing agendas, documenting minutes, and ensuring action items are addressed.
• Familiarity with financial procedures and compliance for government, European, and industrial funding.

• Proficiency in Microsoft Office Suite (Word, Power Point) for reports, presentations, and documentation.
• Competent in using communication tools such as Microsoft Teams for meetings and team collaboration.
• Proficiency in financial tools and software like Microsoft Excel (advanced functions including pivot tables and VLOOKUP).

• Excellent communication skills in English are required since it´s the working language of INL.

• Project Management, Financial Management, or a related field.
• Certification: Professional certifications such as Project Management Professional (PMP), Certified Associate in Project Management (CAPM), Certified Public Accountant (CPA), or similar ones.

• Ability to work independently as well as part of a multidisciplinary team;
• Attention to detail and a commitment to quality and excellence;
• Strong organisational skills;
• Good team spirit;
• Strong problem-solving and analytical skills;
• Excellent communication skills, both written and verbal;
• Customer orientation.

• Competitive salary;
• Tax benefits and other Diplomatic privileges;
• Private health insurance;
• Family allowances (according to family situation);
• Free nursery service at INL premises (subject to availability);
• Support for education fees of dependent children;
• Relocation support;
• 30 working days of annual leave.

• The application is made online by clicking the “Apply” button;
• The candidate must complete all required sections of the online application form;
• The candidate must submit the mandatory documents mentioned above in pdf format by including them in the “Additional files” section using the “Add portfolio” button.

How the Selection Process works

A. Applications eligibility check