South Africa Job Openings

Sanlam
Administrative Assistant: Investor Relations
Sandton
FULL TIME
October 14, 2024
- Performs secretarial and general office duties for the Executive Head: Investor Relations and team.
- Manages calendar and independently schedules appointments.
- Arranges events or conferences by arranging logistics, facilities and caterer, issuing information or invitations.
- Support successful delivery of capital markets days, results releases and operational updates.
- Arranges domestic and international travel plans and itineraries.
- Co-ordinates domestic and international roadshows.
- Engage with sell-side and buy-side analysts to arrange meetings and informationrequests efficiently and professionally.
- Ongoing website maintenance and updates.
- Arrange the payment of invoices and assist with budgeting process.
- Internal and external relationship management.
- Shareholder analysis distribution and filing
- Updating and storing information from investor and analyst meetings.
- Oversee and manage investor relations mailbox.
- Typing of letters, slides, minutes of meetings, etc.
- Assist with compiling Power Point presentations and board reports.
- Manage and coordinate scheduling of face to face and online meetings, videoconferences, special events, information sessions etc.
- Document preparation and distribution to all stakeholders (meeting agendas, board packs, minutes of meetings etc.)
- Managing all travelling, accommodation, and visa application arrangements for the teams.
- Communication and liaison with relevant internal and external stakeholders.
- Receiving external clients and stakeholders at office (as and when required).
- Managing all payments and related financial processes for the teams.
- Office management support as and when required.
- Ad hoc projects and tasks that may arise from time to time.
- Experience in Microsoft Office (Word, Excel & Power Point) and Adobe.
- Understanding of professional business communication methods and processes.
- Adhere and be sensitive to organisational impacts/influences.
- A sound knowledge of etiquette that is followed or prescribed in a social and/or professional setting on an executive level.
- Display a high level of confidentiality.
- Be available and prepared to work after hours.
- A relevant tertiary qualification.
- 3-5 years related experience in supporting executives and senior managers.
- Experience in financial services is preferred.
- Exposure to environment with sensitive/confidential information is essential.
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