Job description

JOb Purpose

RESPONSIBILITIES

• Review and verify invoices for appropriate documentation and approval prior to payment. Match purchase orders to invoices and resolve discrepancies.
• Prepare and process electronic transfers, checks, and bank payments to vendors. Ensure all payments are made on time.
• Review and process employee expense reports, ensuring adherence to company policies and guidelines.
• Maintain accurate records and communicate with vendors regarding billing discrepancies, payment status, and any other inquiries.
• Reconcile balance sheet accounts, including vendor statements, bank recons and other balance sheet recons. Resolve discrepancies and assist in month-end closing.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Ensure proper internal controls are maintained in the accounting processes to prevent fraudulent activities.
• Assist with audits by providing supporting documentation and ensuring records are complete and accurate.
• Generate and provide financial reports as required by management, such as aged payable reports and cash requirement forecasts.
• Maintain a fixed asset register that reconciles with the balance sheet accounts. Calculate and process depreciation journals.
• Assist with special projects and ad-hoc requests as needed by the finance or accounting department.
• Capture general journals for payroll and reallocations.
• Managing high transaction volumes while ensuring accuracy and timeliness can be stressful and lead to errors if not managed efficiently.
• Manage tight deadlines and vendor relationships to prevent strain, late fees, or disruptions in deliverables.
• Resolve any miscommunication or discrepancies between invoices and purchase orders to avoid unnecessary effort and delays.
• Ensure accuracy and address any unresolved discrepancies promptly. Delays in reconciling issues can lead to payment delays and affect the accuracy of financial reporting.
• Ensure compliance with financial regulations to mitigate the risk of penalties or audits observations.
• Ensuring accurate, completed financial reports under strict deadlines.
• Responsible for addressing discrepancies to prevent delays in payment processing and maintain strong relationships with internal teams and vendors.
• Ensure effective cash flow management to prevent liquidity issues that could impact the company's overall financial health.
• Able to communicate effectively with both internal and external parties.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES (KSA)