South Africa Job Openings
Genesis
Finance Officer - Grants (1 Year Fixed Term Contract ? Renewable, Johannesburg Based)
PART TIME
November 13, 2024
ABOUT GENESIS
In a world undergoing convulsive technological and political change, Genesis partners with key actors to deliver urgent, lasting impact in critical areas.
Genesis, an impact firm founded, incorporated and headquartered in Africa, has worked in 46 African countries and more than 100 countries globally. Uniquely, Genesis is focused on the Young World – the arc of countries with young populations stretching across Africa, the Middle East, South Asia and parts of Southeast Asia.
By 2030 four in five children will be born in the Young World, making this region central to the future. With growing markets and young, productive populations, Young World countries have the most positive potential trajectory in the world. It is here that investments of all kinds will have the highest social and economic returns.
Our job at Genesis is to help societies, governments, and businesses across the Young World succeed at three fundamental historic transitions:
LOCATION: This role is based in Johannesburg, South Africa. (You must already have the right to work in the location you apply for).
PRACTICE AREA DESCRIPTION
The Programme Management Unit (PMU) manages the operational and relational development and implementation of framework contracts, technical assistance mechanisms, grant management projects, and external PMOs to a wide variety of international donors and partners. Operating globally, the team cuts across all of Genesis Analytics’ expertise areas.
The focus of the PMU is on providing unerring operational excellence to our internal and external consultants and clients alike. The PMU will act as a driver for organisational excellence, optimising operational management, corporate governance, and strategic change, which enables our consultants to dedicate their expertise solely towards their core technical proficiencies, thereby maximising the impact and value-added for our clients. This is an exciting opportunity to join a new initiative, and a chance for you to put your stamp on it.
ROLE DESCRIPTION
We are seeking a collaborative and highly efficient Finance Officer-Grants to join the Project Finance team on a two-year contract (renewable). The Finance Officer-Grants role involves managing project budgets aligned with grant requirements, monitoring expenses, preparing financial statements, and ensuring compliance with funding regulations. The position holder will furthermore assist with the management of funds disbursement to subgrantees, assist with the management of internal controls, review grantees’ financial reports, coordinate audits, and provide financial insights for informed decision-making. Specific duties and responsibilities include:
Project Accounting
In a world undergoing convulsive technological and political change, Genesis partners with key actors to deliver urgent, lasting impact in critical areas.
Genesis, an impact firm founded, incorporated and headquartered in Africa, has worked in 46 African countries and more than 100 countries globally. Uniquely, Genesis is focused on the Young World – the arc of countries with young populations stretching across Africa, the Middle East, South Asia and parts of Southeast Asia.
By 2030 four in five children will be born in the Young World, making this region central to the future. With growing markets and young, productive populations, Young World countries have the most positive potential trajectory in the world. It is here that investments of all kinds will have the highest social and economic returns.
Our job at Genesis is to help societies, governments, and businesses across the Young World succeed at three fundamental historic transitions:
- Reconfiguring economies: creating income for large, rapidly urbanising youth cohorts within a global economy undergoing profound changes
- A human transition: a fundamental rethink of how societies, governments, and markets can ensure the health and cognitive and social well-being of all those young people, including the most vulnerable
- A just climate transition: both to decarbonise and to manage the human and economic impacts of a global crisis they did not cause
LOCATION: This role is based in Johannesburg, South Africa. (You must already have the right to work in the location you apply for).
PRACTICE AREA DESCRIPTION
The Programme Management Unit (PMU) manages the operational and relational development and implementation of framework contracts, technical assistance mechanisms, grant management projects, and external PMOs to a wide variety of international donors and partners. Operating globally, the team cuts across all of Genesis Analytics’ expertise areas.
The focus of the PMU is on providing unerring operational excellence to our internal and external consultants and clients alike. The PMU will act as a driver for organisational excellence, optimising operational management, corporate governance, and strategic change, which enables our consultants to dedicate their expertise solely towards their core technical proficiencies, thereby maximising the impact and value-added for our clients. This is an exciting opportunity to join a new initiative, and a chance for you to put your stamp on it.
ROLE DESCRIPTION
We are seeking a collaborative and highly efficient Finance Officer-Grants to join the Project Finance team on a two-year contract (renewable). The Finance Officer-Grants role involves managing project budgets aligned with grant requirements, monitoring expenses, preparing financial statements, and ensuring compliance with funding regulations. The position holder will furthermore assist with the management of funds disbursement to subgrantees, assist with the management of internal controls, review grantees’ financial reports, coordinate audits, and provide financial insights for informed decision-making. Specific duties and responsibilities include:
Project Accounting
- Ensuring that costs are assigned in accordance with donor cost guidelines to ensure that they are acceptable, reasonable, and allowable.
- Maintaining all supporting records for indirect charges that were paid for by the project.
- Assist with the creation of monthly, quarterly, and annual financial reports.
- Maintaining thorough records of all everyday transactions.
- Coordinating closely with the Project Manager and Practice Administrator to ensure that all project financial administration issues are addressed.
- Ensuring that policies and procedures are followed, accounting entries are completed in accordance with these policies, and when necessary, educating project resources about them.
- Ensure that all financial entries adhere to the audit criteria as well as the donor cost recommendations.
- Invoice Request on Intacct
- Handle client queries on billing
- Debtor collection follow-ups
- Verify all new and updated supplier bank details.
- Load and update recipients on the bank.
- Create new supplier accounts on Intacct.
- Obtain supplier invoices for projects and allocate them to various General Ledger accounts.
- Reconcile supplier payments with statements and invoices for approval.
- Allocate supplier payments and send suppliers their payment remittances
- Load approved payment requests on the bank for authorisation
- Manage subcontractors and respond to supplier inquiries.
- Make sure that the Finance Drive and Project Drive are updated with the necessary documentation.
- Load all new recipients on the FNB online
- Process subcontractor accruals at year-end
- Capture cashbooks – Project bank accounts
- Cashbook recons – Project bank accounts
- Ensure that all cashbooks are reconciled every month
- Process project-specific staff claims and supplier payments
- Arrange per-diems for travel and events
- Process project reconciliation correcting journals and any other additional journals
- Assist auditors with queries at year-end
- Capture annual project budgets on Intacct
- Educate staff on processes and policies
- Assist with new project proposals and budgeting where necessary
- Ad hoc requests as and when required
The successful candidate will have a thirst for learning and experience in developing and managing project budgets aligned with grant requirements, monitoring expenses, preparing financial statements, and ensuring compliance with funding regulations.
You are likely to have:
You are likely to have:
- 2 years of proven work experience as a Finance Officer-Grants or similar role in an international or multinational organization
- Experience in the management of donor-funded projects
- Degree in Accounting
- Solid knowledge of financial and accounting procedures
- USAID, MCF, FCDO, or BMGF experience desirable
- Experience using financial software like Sage Intacct or similar
- Advanced MS Excel skills
- Knowledge of statutory regulations
- Excellent analytical and numerical skills
- Strong time management skills
- Creative thinking and problem-solving skills
- Strong ethics, with an ability to manage confidential data
- Fluent in English. both written and verbal
- Please follow the online application process on the career portal of the Genesis website, we are unable to accept any e-mailed CVs or applications
- Your application will primarily be considered for this role. If that are multiple roles that you are interested in, please submit your application for each position
- Once you have applied via our career portal, you will receive a system-generated confirmation e-mail that your application was received
- NOTE: Please be advised that uploaded documents/attachments cannot be bigger than 4MB in total, as the system will not accept your application if the uploaded documents exceed 4MB
- Communication will be with short-listed candidates only - if you do not receive any feedback on your application within 3 weeks, please consider your application unsuccessful
- Genesis Analytics reserves the right not to proceed with an appointment of any advertised role
- All appointments will be made in line with Genesis Analytics’ Employment Equity Plan and Transformation Policies
- All applications will be treated confidentially
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