South Africa Job Openings

Genesis

Practice Administrator - Johannesburg Based

FULL TIME

October 25, 2024

ABOUT GENESIS
In a world undergoing convulsive technological and political change, Genesis partners with key actors to deliver urgent, lasting impact in critical areas.
Genesis, an impact firm founded, incorporated, and headquartered in Africa, has worked in 46 African countries and more than 100 countries globally. Uniquely, Genesis is focused on the Young World – the arc of countries with young populations stretching across Africa, the Middle East, South Asia, and parts of Southeast Asia.
By 2030 four in five children will be born in the Young World, making this region central to the future. With growing markets and young, productive populations, Young World countries have the most positive potential trajectory in the world. It is here that investments of all kinds will have the highest social and economic returns.
Our job at Genesis is to help societies, governments, and businesses across the Young World succeed at three fundamental historic transitions:

Reconfiguring economies: creating income for large, rapidly urbanising youth cohorts within a global economy undergoing profound changes
A human transition: a fundamental rethink of how societies, governments, and markets can ensure the health and cognitive and social well-being of all those young people, including the most vulnerable
A just climate transition: both to decarbonise and to manage the human and economic impacts of a global crisis they did not cause

To do this work, we are building a new type of impact firm
LOCATION : This role is based in Johannesburg, South Africa. (You must already have the right to work in the location you apply for).
PRACTICE AREA DESCRIPTION
The Human Development practice works for a world where everyone can develop to their full potential. We are focused on expanding meaningful rights and opportunities for people who are marginalized and are particularly committed to children, women, and young people in Africa and the Middle East. We help governments, their global partners, and private and non-state clients to improve the delivery of key human development services while navigating rapid changes in demography, climate, and technology, We work in health, nutrition, Wa SH; youth, education, and early childhood development; and social protection and social care. We provide services in diagnostics, regulation, strategy planning and implementation, financing, service delivery, and monitoring and evaluation.
We are currently organised across five service lines: Social Sector Financing, Early Child Education, K12, Social Protection and Jobs, and Public Finance Management. We expect to grow these and add others soon.
The Human Development practice seeks to recruit and develop exceptional talent. The team of 40 is currently based in Johannesburg, Cape Town, Kenya, West Africa, East Africa, the Middle East, Europe, and India, and will grow substantially over the coming year. We work on about 50 projects at any one time.
ROLE DESCRIPTION
Reporting to the Head of Delivery, the Practice Administrator plays a crucial role in supporting the day-to-day operations of the Human Development practice across areas, including human resources, commercial success, meeting and events, travel, finance administration, relationship management, and support to the Partners and Senior Management Team (SMT).
The role requires a blend of administrative expertise, exceptional organisation skills, and effective communication skills to ensure the practice runs smoothly.
KEY REQUIREMENTS AND ROLE RESPONSIBILITIES:
General practice support

Provide administrative support to Partners and SMTs in the management of the Human Development Practice as necessary.
Provide administrative support to the entire team as necessary.
Review and maintain an accurate filing system on the Human Development Drive.
Management of subcontractor database.
Provide ad hoc support on the development of project proposals, where required.
Develop and maintain professional and sound working relationships with all internal levels of the organisation.
Put together the Health G: News for the G: Newsletter and ensure timely submission to Group Services.

Meetings, functions, and events

Support the practice Partners and Head of Delivery with setting up and running HD practice-wide meetings, including the monthly team meeting, Senior Management Team meetings, Cake’n’Learn meetings etc. ensuring agendas and meeting rooms are prepared prior to the meeting.
Responsible for taking practice meeting minutes, including key action points, and circulating appropriately, in a timely manner.
Manage Zoom conferencing account to ensure seamless operation and scheduling of video conferences.
Coordinate organising team building activities and manage the arrangement of practice events, including annual practice strategy off-site, leaving and joining functions, and team social events.

Travel arrangements

In collaboration with Genesis’ travel agent, assist staff travel arrangements, including visas, conference registration, venue hire, transport and accommodation, and support with duty of care.
Provide support to the programme team: lodging expenses, arranging travel booking, and duty of care for sub-consultants as required.
Support staff in compiling travel risk forms and tracking of team members that are in the field.

Human resources support

Support the Head of Delivery and Operational Manager in updating induction materials and resources.
Set up induction sessions for new hires with the relevant practice staff and ensure they are added to the relevant meetings, email groups, and resources.
Coordinate with the Head of Delivery, HR, and Finance, to ensure new starters receive full induction training (professional development calendar).
Support coordination of YPP recruitment processes.

Practice compliance

Coordinate approvals and signing of key documents by Partners, including agreements with clients, partner organisations, and consultants.
Ensure client and subcontractor contracts are in place prior to project work commencing.
Support the maintenance of practice promotional material, including CVs, Bios, and website updates.
Ensure company-wide processes are adhered to and provide support across the team to respond to requests from other departments.

Finance administration

Provide support to team members for timesheet management, staff claims and payment processing.
Provide guidance and proactively monitor the HD staff’s completion of timesheets, ensuring that time is captured correctly each month. This includes weekly reminders and approvals of staff time
Send out a monthly reminder to the practice to complete month-end activities, i.e. time is updated and expenses are captured before project reconciliations are calculated.
Become proficient with the key project management features of the finance system, including timesheets, expenses, subcontractor purchase orders, client invoicing, and the reporting functions available, assisting project managers as necessary.
Provide support with following up with clients on outstanding invoice payments and communicate with subcontractors on payments, as required.
Capture Partners’ monthly expenses and ensure timely submission including reconciliation of credit card expenses.
Support with the administrative processes around project set-up and project closure on the finance system.
Bridge the gap between Finance (Group Services) and the Human Development Practice around specific finance requests and processes.
Act as a focal point for Human Development practice colleagues around finance and IT system queries

Genesis consultants carry a balanced combination of powerful intellect, strong technical skills, and a consulting character to match. Successful candidates for roles at Genesis:

Are passionate, self-motivated and energetic problem-solvers
Value integrity and exhibit ethical behaviour
Are analytical thinkers and fast learners with an excellent academic record

You are likely to have:

Minimum of 1 year experience in a consultancy, preferably in the international development sector.
Bachelor’s degree in a Healthcare Administration, Business Administration, or a related field.
Ability to prioritise, organise, coordinate and multitask.
Ability to work independently using initiative with a solution-focussed attitude.
High level of discretion and confidentiality.
IT literate and proficient in the use of Google Workspace and/or Microsoft Office and other hybrid working tools.
Comfortable working with team members that are part of a hybrid and remote team environment based in different countries and time zones.

HOW TO APPLY

Please follow the online application process on the career portal of the Genesis website, we are unable to accept any e-mailed CVs or applications
Your application will primarily be considered for this role. If that are multiple roles that you are interested in, please submit your application to each position
Once you have applied via our career portal, you will receive a system-generated confirmation e-mail that your application was received
NOTE: Please be advised that uploaded documents/attachments cannot be bigger than 4MB in total, as the system will not accept your application if the uploaded documents exceed 4MB
Communication will be with short-listed candidates only - if you do not receive any feedback on your application within 3 weeks, please consider your application unsuccessful
Genesis Analytics reserves the right not to proceed with an appointment of any advertised role
All appointments will be made in line with Genesis Analytics’ Employment Equity Plan and Transformation Policies
All applications will be treated confidentially

#Operations Support#Human Development#Education#Social Protection#Social Services Financing#Administrative Support#Team Support

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