South Africa Job Openings
BDO South Africa
Minute Taker
FULL TIME
October 29, 2024
Primary Purpose of the Job
To provide effective and efficient minute-taking support to clients, including the attendance of meetings, recording, and transcribing the minutes and action lists to enable Statucor to achieve its strategic and compliance objectives.
Main Duties and Responsibilities
To provide effective and efficient minute-taking support to clients, including the attendance of meetings, recording, and transcribing the minutes and action lists to enable Statucor to achieve its strategic and compliance objectives.
Main Duties and Responsibilities
- Review client company relevant agendas and coordinate meetings with clients, consultants, and colleagues and attend meetings where required
- Compile client Board packs and agendas for meetings
- Consult with clients and prepare clients for upcoming meetings
- Ensure and enforce accurate minute-taking procedures and protocols for clients
- Accurately record and transcribe minutes and action lists based on meeting outcomes for various clients and ensure completion as per deadlines
- Review minutes on behalf of consultants and other minute takers to ensure quality
- Prepare client’s minutes and matters arising schedule templates on server
- Distribute minutes to clients as required
- Review systems for minute recording and transcribing and propose new methods when required
- Ensure all minute are completed on deadline date
- Prepare Billing Sheet Schedule, invoices and expense claims as required
- Assist in the preparation of proposals to new prospective clients
- Assist in the preparation and follow up on engagement letters
- Analyse and respond timeously to emails from clients and relevant stakeholders
- Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
- Support and provide evidence to all internal and external audit requirements
- Assist in maintaining all related Service Level Agreements to minimise business risk and ensure business continuity
- Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation
- Identify and mitigate internal systems and procedural barriers to enhance excellent customer service
- Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage Statucor’s reputation
- Provide timeous communication on progress and challenges in achieving the work plans to impacted stakeholders
- Manage the stakeholder communications with relevant stakeholders
Qualifications, Experience, Knowledge and Skills
Qualifications
Certificate in Minute Taking - NQF LEVEL 5
Experience
1-2 Years Minute Taking
Knowledge
Qualifications
Certificate in Minute Taking - NQF LEVEL 5
Experience
1-2 Years Minute Taking
Knowledge
- Minute Taking protocols - Advanced
- Relevant legislation and regulatory frameworks - Intermediate
- Board Governance and Compliance Knowledge - Intermediate
- Company Secretarial protocols - Intermediate
- Business Acumen - Intermediate
- Typing Expert
- Transcribing Expert
- Active Listening Expert
- Computer Literacy Advanced
- Verbal and Written Communication Expert
- Planning and Prioritising - Intermediate
- Resilience - Advanced
- Detail Orientation - Advanced
- Innovative Thinking - Basic
- Customer Centric - Advanced
- Results Focused - Advanced
- Quality Focused - Advanced
- Assertiveness - Advanced
- Teamwork - Intermediate
- Problem Solving Advanced
- Judgement and Decision Making - Intermediate
- Analytical Thinking - Advanced
- Flexibility and Adaptability - Intermediate
- Impact and Influence - Intermediate
New Job Alerts
AMANDLA / Safe-Hub
Director of Planning, Performance and Impact
Johannesburg
FULL TIME
November 14, 2024
View Job Description
Adidas
Snr Specialist Wholesale Analytics EM
Cape Town
FULL TIME
November 14, 2024
View Job Description
AVI Limited
Spitz - Permanent Store Assistant - Jubilee Mall, Hammanskraal
FULL TIME
November 14, 2024
View Job DescriptionLooking for similar job?
ADI Wildlife Sanctuary
Trainee / Junior Animal Caretaker (NGO)
Winburg
FULL TIME
September 7, 2024
View Job DescriptionSee What’s New: BDO South Africa Job Opportunities
BDO South Africa
Senior Audit Manager: Financial Services
FULL TIME
November 13, 2024
View Job DescriptionNew Job Alerts
AMANDLA / Safe-Hub
Director of Planning, Performance and Impact
Johannesburg
FULL TIME
November 14, 2024
View Job Description
Adidas
Snr Specialist Wholesale Analytics EM
Cape Town
FULL TIME
November 14, 2024
View Job Description
AVI Limited
Spitz - Permanent Store Assistant - Jubilee Mall, Hammanskraal
FULL TIME
November 14, 2024
View Job Description