We are looking for Administrative Assistant / Specialist at MDPI KOREA. The position is based in the beautiful city of Seoul, Korea.
Fixed-Term Employee (term of employment of 12 months / subject to extension upon mutual agreement).

Tasks & Responsibilities

• Assist the Office Manager with administrative, financial, and other ad-hoc matters (e.g., creating financial statements and reports, greeting and welcoming visitors, answering the office phones, handling incoming and outgoing mail, photocopying, scanning, filing documents, and entering information into MDPI system, etc.)
• Working atmosphere maintenance, including but not limited to tracking attendance, assisting other office members, newcomers, and visitors, noting the birthdays of office members, and maintaining good relationships with local partners, external vendors, clients, and landlords
• Assist with events organization when requests (e.g., marketing campaigns, conference support, travel arrangements, etc.)
• Company property management (e.g., maintenance of office equipment, inventory management of office, kitchen, grocery, and stationery supplies, etc.)
• Assist colleagues from other MDPI offices in visiting the local office, including apartment arrangements, visas, and daily support
• Collaborate with relevant teams to resolve any discrepancies in financial requests
• Financial support :

a) Manage records of cash and other expenditures

b) Maintain good communication with the local team and the Office Manager about financial information, including monitoring and reporting relevant changes in tax regulations, cross-checking financial documents before submission, and exchanging other general financial information

c) Maintain good communication with external agencies about consumption tax, tax returns, and other relevant issues

d) Invoice and financial data management, account movements monitoring, monthly and year-end bank statements reconciling, follow-ups with the editorial and marketing teams, customers, supplies, and local partners, etc.)
Requirements

• At least Bachelor’s Degree in Business, Finance or equivalent.
• Excellent writer and verbal communication skills in English
• Must be a Korean citizen and native in Korean
• Proficiency in Microsoft Office applications (Word, Excel, Powerpoint).
• Strong team spirit and ability to work in a dynamic international environment.
• Good problem-solving abilities, actively identifying current and potential issues and determining the best solutions.
• Proven experience in financial administration or a similar role is a bonus
• Candidates with professional experience in academic publishing, exhibitions, or strategic planning are preferred.

What we offer

• Competitive salary (경쟁력 있는 급여)
• Free personal leave usage
• Flexible working hours (유동적 근무 시간)
• New employee Training
• Parental leave
• Snacks/Coffee (간식 / 커피 제공)
• Paid sick leave
• Reimbursement for related books purchasing
• Health check-ups (1/year)
• National holiday gifts/support
• Casual dress code (자유로운 복장)

Additional Information:

• You must have the right to work and live in South Korea

If you are interested in this position, we look forward to receiving your complete application. Please submit your CV (EN & KR version).

About MDPI
A pioneer in scholarly open access publishing, MDPI has supported academic communities since 1996. Our mission is to foster open scientific exchange in all forms, across all disciplines. We operate more than 400 diverse, peer-reviewed, open access journals supported by over 66,000 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.
MDPI Seoul Office established in 2023, focusing on market-oriented strategies, we aim to better cater to the needs of scholars in the Korean region, providing improved services. The Seoul office is committed to fostering strong relationships with local partners, businesses, and stakeholders to drive sustainable growth and foster a dynamic environment for scientific collaboration and advancement.
Initiatives
At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find here-below a list of our main platforms:
https://www.mdpi.com/
https://sciprofiles.com/
https://sciforum.net/
https://www.scilit.net/
https://www.preprints.org/
https://encyclopedia.pub/