United Kingdom Job Openings

Ministry of Defence

Career Management - Administration Support

Ash

FULL TIME & PART TIME

November 9, 2024

Details

Reference number

376080

Salary

£26,235

A Civil Service Pension with an employer contribution of 28.97%

Job grade

Administrative Officer

Contract type

Permanent

Business area

MOD - Air - Career Management, Director People

Type of role

Administration / Corporate Support

Working pattern

Flexible working, Full-time, Part-time

Number of jobs available

Contents

Location

About the job

Benefits

Things you need to know

Apply and further information

Location

Walter's Ash, South East England, HP14 4UE

About the job

Job summary

Air Command is the Headquarters for the Royal Air Force, and the Career Management directorate is responsible for apportioning workforce to fill job roles, ensure appropriate conditions of service and balance business need with personal aspirations where possible. Career Management sits within the Director People AOR.
The role of the Administrative Support is to assist the Career Managers in the delivery of Career Management. The workforce is made up of a range of military ranks, and Civil Servants.
Where business needs allow, some home-based working will be supported. This is a non-contractual arrangement where all office-based employees will be expected to spend 60% of their working time in office, subject to capacity and any required reasonable adjustments.
The position is advertised at 37 hours a week. However, part time would be considered in line with business needs.

Job description

The role of Administrative Support is responsible for:

Conduct all activity in accordance with Standards and Evaluation as prescribed process.
Operate JPA effectively.
Raise Assignment Orders.
Conduct data quality checks/rectifications and signpost areas of issue to relevant Career Managers.
Maintain and update all relevant Career Management spreadsheets and records.
Assist Career Managers in preparing for promotion boards as necessary; production of pre-boarding spreadsheets in-line with eligibility criteria.
Assist with electronic filing/edossier processing.
Signpost service personnel to core Career Management policy or relevant Career Manager.
Schedule Open Door Interview sessions between Career Manager and Service Personnel.

Person specification

Experience of Outlook, Excel and other Microsoft applications
Proactive attitude to tasks
Organised and good timekeeping
Strong communication and interpersonal skills

Behaviours

We'll assess you against these behaviours during the selection process:

Communicating and Influencing
Working Together
Delivering at Pace

Benefits

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
At sift, you will be assessed against the following Success Profiles Behaviours/Experience:

Personal Statement of 250 words
Communicating and Influencing
Delivering at Pace
Working Together

Please answer in STAR format.
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
At interview, you will be assessed against the following Success Profiles Behaviours

Communicating and Influencing
Delivering at Pace
Working Together

Please answer in STAR format.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCiv Pers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name :

Flt Lt Fiona Johnston

Email :

fiona.johnston103@mod.gov.uk

Recruitment team

Email :

DBSCiv Pers-Resourcing Team3@mod.gov.uk

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