Why Airbox? You're more likely to love your work when that work has a purpose, when it's meaningful and when it's protecting lives. And, at Airbox Systems, it will. Here's why.
We are driven by passion and great people who share our enthusiasm for trying to make the world a better place, our friendly team includes individuals with backgrounds in military, aviation, and law enforcement. Our experience brings first-hand insight into frontline operations in the air and on the ground to enable cutting-edge concepts for improving the service that we deliver.
At Airbox, our values can be described as behavioral guidance. They are the principles and beliefs that provide a cohesive vision and define who we are as a business. In doing so, they define our organisation internally, and externally with our stakeholders and customers. In essence, they are our “true north” that help us to navigate our organisation through prosperous times as well as uncertain periods. Our company beliefs and values are embodied in our culture. Whilst we celebrate the diversity of the people we work with, there are certain values and attributes all of us share – whatever your background, these are the qualities we are looking for in the people we hire: Commitment, Positive Realism, Ethics, Accountability, Humanity, Quality, and Delight.
What this role is about:
We are looking for two Executive Assistants to join our team at Airbox; assigned to our CEO and COO. You will work alongside a joint Personal Assistant and Head of Strategic Initiatives as part of the CEO/COO Office. They need EA’s who can support with prioritisation and reducing noise, creating capacity in their days and ensuring their time is used effectively to drive the business forward. They’re looking for trustworthy, organised individuals who are good with people and able to assess what truly needs their attention.
What you’ll do:

• A confident communicator that can work at a fast pace; it will be critical for this role to be able to write, schedule appointments and ensure follow-ups are sent for meetings and calls.
• Managing complex day-to-day calendar, organising business meetings, helping with personal tasks, managing email correspondence, and answering and directing incoming communication.
• Developing and reviewing critical documents, preparing and proofing presentations and communications on behalf of the CEO/COO.
• Following up on internal and external actions and ensuring chasing stakeholders where necessary.
• Assisting in the preparation for all internal and external company meetings, including creating meeting agendas, preparing board packs, taking meeting notes, following up with appropriate parties about action items, and keeping the team aligned and accountable.
• Travel management, including logistics, itineraries, flights, trains, taxis etc. and preparation of related expense reports.
• Promoting and exhibiting team spirit and company culture.
• Supporting the Board and the Executive with Secretariat duties including preparation of agendas, tracking of actions and minuting meetings.
• Covering Personal Assistant duties when cover is needed.
• Ad hoc projects and project management as and when required.
• Work in lockstep with your counterpart Executive Assistant to ensure that CEO and COO priorities are appropriately ranked and allocated so that the CEO and COO work seamlessly.

What we’re looking for in our ideal candidate:

• All of our colleagues have to pass an NPPV3 clearance; you can find out more about it but a key feature is having the last 3 years living in the United Kingdom.
• Be eligible for work in the UK; we are unable to offer sponsorship.
• Previous experience as an EA at C-suite level.
• Available to work across different time zones, APAC especially. Understanding the sensitivities around supporting an international colleague.
• Quick learner – someone with a take the ball and run with it type of mentality.
• Someone with a great memory who is used to dealing with lots of different people.
• An agile multitasker who can manage conflicting agendas and constantly changing priorities.
• Someone who is able to attend the office in Wantage, Oxford a minimum of once per month for Executive/Board meetings.
• Someone with the ability to understand the nuanced leadership styles and ways of working of both the CEO and COO, and who is able to pre-empt and interpret their preferences and priorities.

It’s a bonus if:

• You have experience in a Tech/start-up environment.
• You’re available to support at events with the CEO/COO.

What we offer: We’re always looking for new ways to celebrate our people. You’ll be no different.

• Salary; £45,000 - £55,000 depending on experience.
• The chance to work with a passionate team that’s working together everyday towards our shared big ambitious goal
• A dynamic, flexible and fun scale-up work environment with a highly talented team
• 26 days holiday per year, plus public holidays
• Private medical cover with Bupa for all our colleagues, as well as a Wellbeing Allowance each year
• Pension scheme, offering up to 6% matching contribution
• Up to 20 Nomad Working Days per annum
• Personal Development budget
• Electric Car Scheme
• Truly living our value of Delight; we run Company Socials including Christmas and Summer parties alongside activities and gifts throughout the year

Flexible & Hybrid Working: We said you'll get freedom to work in a way that is best for you, and that extends to being in the office – or not.
Work better from home? No worries. Prefer the office? Come on down. We have 2 mandatory Townhall days; Spring and Autumn, where the whole business gets together. When you visit the office you won’t just find rows and rows of desks. No, you’ll find our colleagues meeting on the walking pads, having planning sessions over a game of tennis table or grabbing a bean bag in our ‘Quality’ collaborative space - that’s right we live our values so much, we named our meeting spaces after them.
You can also shape work around your life at Airbox Systems; most colleagues work our core hours of 9am-5pm with others flexibly between 7am-7pm. Whether you're fitting in a spin class or the school run, you'll have the flexibility for whatever matters most. All we ask in return is that you produce great work, but when you’re working with passionate people, that part comes naturally.
Connect with us: Interested in the role, or Airbox in general, but you don’t meet 100% of the requirements? We’d love to hear from you! We encourage you to connect with us here; we’d be excited to see if your unique skill set and experience could be a match for future roles.
A note for Recruitment Agencies:
Agencies, we appreciate you… but unsolicited CV’s will not be reviewed. We will only accept CV submissions for roles briefed to you by us. Please don’t keep pulling the attention of our Support team from our customers.
If you would be interested in working with us – please send a message to hr@airboxsystems.com, should we have anything we need additional support on we will reach out to you.
Job Types: Full-time, Permanent
Pay: £45,000.00-£55,000.00 per year
Application question(s):

• Are you willing to undergo a background check, in accordance with local law/regulations? This will include a DBS, Experian and an NPPV3 check as a minimum.

Work authorisation:

• United Kingdom (required)

Work Location: Hybrid remote in Wantage