United Kingdom Job Openings

RICS

Executive Assistant

London

August 22, 2024

Vacancy Name

Executive Assistant

Country

United Kingdom

Office Location

Birmingham or London (hybrid)

About Us

Flexible/Hybrid working: This role can be performed with a hybrid working arrangement which balances working from home and your contracted office. It is expected that regular attendance in the office will be required in line with team needs.

"Unlock your potential and drive change with RICS, a leader in professional standards."

Join us, a global leader in shaping the built and natural environments. With 134,000 members worldwide and offices in key financial markets, we set the highest standards in land, real estate, construction, and infrastructure. Through innovation and trusted data, we drive positive change for present and future generations.

Role Purpose and Key Responsibilities

We are seeking a proactive and highly organised Executive Assistant to join our dynamic team, supporting key Executives in leading and managing a high-performing global organisation. This role is crucial in ensuring the smooth operation of the Executive office, with responsibilities ranging from diary management and meeting coordination to handling confidential correspondence and supporting strategic projects.

Key Responsibilities:

Manage diary schedules, travel arrangements, and meeting logistics, ensuring seamless day-to-day operations for the Executives.

Prepare and organise documents, agendas, and materials for meetings and governance committees, ensuring Executives are fully equipped ahead of time.

Coordinate internal and external meetings, including minute-taking, follow-up on action items, and maintaining clear communication with stakeholders.

Oversee administrative tasks such as HR records, contracts, budgets, and POs, while managing high volumes of email correspondence with discretion.

Lead and support various projects and initiatives as directed by your line manager, and Executives, ensuring timely and efficient delivery.

About You

Highly organised with excellent project management skills, able to manage multiple priorities and work autonomously.

Strong communication skills, with the ability to engage effectively with senior stakeholders and external partners.

Proficient in digital tools and technology, with a keen eye for detail and commitment to confidentiality.

A collaborative team player who is proactive, flexible, and solutions-focused.

Rewards and Benefits

Comprehensive healthcare coverage including private medical insurance.

Income protection and life assurance for financial security.

Aviva Group Personal Pension with employer matching up to 9%.

Annual leave of 25 days plus bank holidays for a healthy work-life balance.

Generous time off policies including maternity, paternity, moving house leave, marriage/civil partnership leave, volunteering, and a wellbeing day.

Equal Opportunity Employer: RICS is an equal opportunity employer committed to diversity and inclusion. We welcome candidates from diverse backgrounds, as we believe that our differences drive our performance. Please speak to us if we can support you with any adjustments to our recruitment process. Candidates will need to have the correct right to work in the country the role resides in.

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