We are seeking an Administrative Assistant for a client located in Mercer Island, Washington. The role involves a variety of administrative tasks, including handling office visitors, responding to inquiries, maintaining inventory, coordinating projects, and ensuring adherence to established procedures. This role offers a short term contract employment opportunity.

Responsibilities:

• Handle and direct office visitors, answer phone calls, distribute mail, and provide routine information to the public
• Respond to email and website inquiries, ensuring they are addressed or forwarded to the appropriate personnel
• Coordinate and assist in project-related tasks such as bid processes, pre-construction and project review meetings, project close-outs, and maintaining electronic and paper project filing systems
• Maintain an inventory system that tracks materials used, vendor and cost information, remaining supplies, and charges teams for materials at the point of use
• Assist in preparing, maintaining, and archiving records for retention in compliance with State of Washington Archiving DANs
• Coordinate fleet acquisitions tasks including maintaining records, registering vehicles, and preparing fleet reports bi-annually
• Handle service requests and work orders for internal and external customer inquiries
• Track and process invoices for the department, ensuring all financial transactions are accurately recorded
• Manage records for fuel card system and other department fueling, preparing quarterly reports
• Maintain strict confidentiality of restricted information and ensure adherence to all established City policies, procedures, and protocols
• Attend evening and/or weekend meetings and events based on organizational responsibilities and/or requirements.

Skills required include: Answering Inbound Calls, Customer Service, Data Entry, Email Correspondence, Inbound Outbound Calls, Microsoft Excel, Microsoft Outlook, Microsoft Power Point, Microsoft Word, Schedule Appointments

• Proficiency in Microsoft Word, Excel, Power Point, and Outlook
• Experience in answering inbound and outbound calls
• Strong customer service skills
• Ability to conduct data entry tasks efficiently
• Experience in email correspondence
• Capability to schedule appointments effectively
• Demonstrated ability to handle multiple tasks simultaneously
• Excellent interpersonal and communication skills
• High level of organizational skills and attention to detail
• Ability to work independently and as part of a team.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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