United States Job Openings

University of Texas at Austin

Awards Specialist

Austin

FULL TIME

October 16, 2024

Job Posting Title:

Awards Specialist

Hiring Department:

Dell Medical School

Position Open To:

All Applicants

Weekly Scheduled Hours:

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

AUSTIN, TX

Job Details:

General Notes

The Office of Research at the Dell Medical School is looking for an Awards Specialist.

Purpose
The purpose of this position is to support the operations of the Dell Medical School Office of Research by providing Dell Medical School faculty members with comprehensive post-award assistance.

Responsibilities

Perform Post-Award functions for DMS faculty and staff. This includes, but is not limited to, working with faculty members to provide guidance to ensure appropriate day-to-day management of their sponsored projects accounts, approving financial transactions, etc. This also includes liaising with OSP SPAA on behalf of Dell Medical School faculty and staff. This position may support Federal, State, Local, Foundation, and/or Industry sponsored projects.
Compile, maintain, track and disseminate status information and other research administration data, and act as a liaison with internal/external contacts. Ensure the award requirements are accurately documented and communicated to relevant lab personnel.
Administer awards, provisions, deliverables, and close out requirements for research and non-funding agreements of all levels of complexity processed by the Contracts office.
Prepare clauses, reports, agreements, training materials, tools, checklists, and other documentation or correspondence required to administer research agreements. Assist with review of documents/spreadsheets/data for accuracy and compliance with relevant regulations.
Maintain and update post-award information in the Dell Medical School database/electronic research administration system(s).
Provide assistance/information as needed for the Dell Medical School Office of Research pre-award team, Contracts team, and/or Director.
Other related duties as assigned.

Required Qualifications
Bachelor's degree and three years' experience in the preparation, processing, and negotiation of research grant and contract proposals or relevant experience. Demonstrated ability to work both as a team member and independently without continuous supervision. Demonstrated ability to work with overlapping projects and with sensitive and confidential information. Demonstrated ability to communicate effectively and efficiently, and to work skillfully in a deadline driven, customer-service oriented office. Proficient use of MS Word, Excel, and Outlook, Adobe Professional. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications
Experience working with UT Austin financial systems and/or Huron Research Suite software. Previous experience with post-award grants accounting or sponsored projects administration.

Salary Range
$55,000+ depending on qualifications

Working Conditions

May work around standard office conditions.
Repetitive use of a keyboard at a workstation.
Occasional weekend, overtime and evening work to meet deadlines.

Required Materials

Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an

equal opportunity/affirmative action employer

, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original

documents

to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English)
[PDF]
E-Verify Poster (Spanish)
[PDF]
Right To Work Poster (English)
[PDF]
Right To Work Poster (Spanish)
[PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in

HOP-3031

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may

access the most recent report here

or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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