United States Job Openings
ACORD Solutions Group
Business Office Analyst
Irvine
FULL TIME
October 12, 2024
Posted: 12-Oct-24
Location: Irvine, California
Type: Full-time
Salary: Open
Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.
To learn more about UC Irvine, visit
Founded in 1965, the Samueli School of Engineering educates more than 4,600 students (3,728 undergraduates and 961 graduates) with an integrative approach that blends fundamentals, research and hands-on experience. The School's aim is to unleash innovation, create opportunities and inspire ingenuity. The School's faculty members are leaders in their disciplines who have achieved worldwide recognition for their research and dedicated teaching. The School includes six academic departments. Under the leadership of the Dean, the School pursues research that is timely, socially responsible and cutting edge, and works in partnership with industry, state, and federal agencies to promote the transfer of research to applications that benefit society. Current research thrusts include Communications and Information Technology, Energy and Sustainability, Human Health, and Advanced Manufacturing and Materials.
The Department of Electrical Engineering and Computer Science (EECS) is one of six academic Departments in the Samueli School of Engineering at UCI. Staff are responsible for administrative and technical duties associated with approximately 120 employees. With 40 faculty, approximately 1,136 undergraduates and 321 graduate students, we are home to nearly one-third of the engineering student body, and have internationally renowned faculty who are top experts in their field. The Department of EECS is committed to an integrated view of the electrical engineering field - ranging from microscopic (even nanoscale) devices all the way to architectures, communications and software design - everything from electrons to programs.
Your Role on the Team
Under the supervision of the Department Chair and Chief Administrative Officer (CAO), the Business Office Analyst independently conducts responsible and complex administrative analysis and supports a wide ranging number of assignments and responsibilities. This position serves as a high-level executive to the Chair, coordinates a wide range of administrative support including complex calendaring, scheduling and special projects for the Chair. The responsibilities of this position encompass a wide-range of administrative and managerial duties, including internal and external communications to students, staff, faculty, advisors and others using a variety of platforms.
This position will also support the CAO and department administration as needed. Supports the CAO with a wide range wide range of operational analysis, planning, and general department operations such as equipment management, department purchasing/reimbursement needs, key management, office operations and related logistics. Coordinates a broad range of administrative functions, resource management and confidential administrative assignments. Initiates and provides support for various department projects as needed and also provides high level administrative and analytical support, event coordination, and financial analysis.
What It Takes to be Successful
Total Compensation
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our
The expected pay range for this recruitment is $31.72- $34.70 (Hourly).
Required:
- Ability to use sound judgment in responding to issues and concerns.
- Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
- Solid organizational skills and ability to multi-task with demanding timeframes.
- Working knowledge of common organization-specific and other computer application programs.
- Ability to maintain confidentiality of records and information. Ability to maintain a high level of confidentiality and discretion in handling sensitive matters.
- Ability to work independently and collaborate in a team environment supporting the goals and mission of the Department, School and Campus.
- Skill and ability provide quality customer service to a wide range of internal and external stake holder through timely communication, response support and assistance.
- Ability to analyze issues, situations and workload to assess and execute appropriate actions.
- Demonstrated experience with (or ability to be quickly trained on) online tools used in the university environments, such as: email, google suite (drive, docs, sheets, forms, sites, etc), slack, wordpress/wiki, and other modern software and project management tools. This is in addition to the more traditional Microsoft Office programs (especially Microsoft Excel and Word) Adobe Acrobat programs, as well as UC/UCI specific applications.
- Ability to work independently and follow through on assignments with minimal direction and take necessary initiative to eliminate or mitigate potential negative effects. Attention to detail and striving for high standards.
- Demonstrated ability to understand and analyze complex financial budgets, including retrieving data from the financial systems
- Bachelor's degree in related area and / or equivalent experience / training
Preferred:
- Must be familiar with University administrative organization, policies, procedures, and practices.
- Working Experience with UC budgets, permanent department budget and accounting. Knowledge of Kuali Financial System (KFS), UC Path, Zot Portal Familiarity with UCI/UC administrative organization, policies, procedures, and practices. Knowledge campus resources for students/faculty/staff. These may include but are not limited to the following: University Ombudsman, Counseling Center, Career Center, LARC, Disabled Student Services, Placement Office, LGBT Resource Center, Cross Cultural Center, UROP, Composition Office. Experience with student academic hiring practices and procedures.
- 3-5 years Administrative Experience supporting an academic department
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
- Background Check and Live Scan
- Legal Right to work in the United States
- Vaccination Policies
- Smoking and Tobacco Policy
- Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
- California Child Abuse and Neglect Reporting Act
- E-Verify
- Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page -
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy please visit:
For the University of California's Anti-Discrimination Policy, please visit:
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or
Consideration for Work Authorization Sponsorship
Must be able to provide proof of work authorization
New Job Alerts
Carnegie Mellon University
Parking Security Officer - Facilites Management & Campus Services - Parking and Transportation Services
Pittsburgh
FULL TIME
November 14, 2024
View Job DescriptionSimply Right Inc.
Construction Cleaning Regional Manager
Salt Lake City
FULL TIME
November 14, 2024
View Job DescriptionFederal Bureau of Investigation
PARALEGAL SPECIALIST CDC
Anchorage
FULL TIME
November 14, 2024
View Job DescriptionStellar Virtual
Secondary Teacher, Mathematics (Grades 6-12)
Indianapolis
FULL TIME
November 14, 2024
View Job DescriptionUber
Senior Strategic Client Partner, Department of Defense - Uber for Business
Chicago
November 14, 2024
View Job DescriptionChildren’s Hospital of Philadelphia
Clinical Research Coordinator - GI Nutrition
Philadelphia
FULL TIME
November 14, 2024
View Job DescriptionSerco North America
DOL VETS TAP: Employment Facilitator (Part-time) - Fort Wainwright, AK
Fort Wainwright
PART TIME
November 14, 2024
View Job DescriptionLooking for similar job?
Lenovo
Global Supply Chain Rotational Program-Business Track
Morrisville
FULL TIME
August 22, 2024
View Job DescriptionBank of America
Business Strategy & Initiatives Manager
FULL TIME
July 29, 2024
View Job DescriptionPrivate Advisor Group
Business Strategy Analyst
Rock Hill
FULL TIME
August 18, 2024
View Job DescriptionTelvista
Spanish Business Development Executive (Please Read the Requirements)
FULL TIME
August 28, 2024
View Job DescriptionSee What’s New: ACORD Solutions Group Job Opportunities
ACORD Solutions Group
Project Manager - Limited Appointment
Orange
October 19, 2024
View Job DescriptionACORD Solutions Group
Executive Director for United States Agricultural Export Development Council (USAEDC)
Washington
CONTRACT
October 13, 2024
View Job DescriptionACORD Solutions Group
Business Office Analyst
Irvine
FULL TIME
October 12, 2024
View Job DescriptionACORD Solutions Group
Coordinator of Leadership Development
Wilmington
FULL TIME
October 12, 2024
View Job DescriptionNew Job Alerts
Carnegie Mellon University
Parking Security Officer - Facilites Management & Campus Services - Parking and Transportation Services
Pittsburgh
FULL TIME
November 14, 2024
View Job DescriptionSimply Right Inc.
Construction Cleaning Regional Manager
Salt Lake City
FULL TIME
November 14, 2024
View Job DescriptionFederal Bureau of Investigation
PARALEGAL SPECIALIST CDC
Anchorage
FULL TIME
November 14, 2024
View Job DescriptionStellar Virtual
Secondary Teacher, Mathematics (Grades 6-12)
Indianapolis
FULL TIME
November 14, 2024
View Job DescriptionUber
Senior Strategic Client Partner, Department of Defense - Uber for Business
Chicago
November 14, 2024
View Job DescriptionChildren’s Hospital of Philadelphia
Clinical Research Coordinator - GI Nutrition
Philadelphia
FULL TIME
November 14, 2024
View Job DescriptionSerco North America
DOL VETS TAP: Employment Facilitator (Part-time) - Fort Wainwright, AK
Fort Wainwright
PART TIME
November 14, 2024
View Job Description