Job Summary

Essential Functions

• Directly supports the organization’s contracting and procurement activities. Coordinates the execution of the solicitation activities such as pre-bid preparation, advertising, fielding solicitation questions and answers, orchestration of information conferences, site visits, and bid openings. Performs detailed analysis to determine bid/proposal responsiveness and conducts responsibility checks, ensures posting of awarded bid information on the Port’s website, and prepares recommendations for award. Pursues diversity and inclusion in contracting.
• Provides support and guidance to the organization in all functional areas of contract administration. Responsible for ensuring contract activities comply with Port resolutions, policies and applicable procedures and adhere to current WA State laws. May be directly accountable for the contract administration for small and/or less complex consulting agreements. Ensures solicitation document retention and compliance with public contracting laws and Port policies and procedures. Gathers information to respond to public record requests and ensures proper retention of solicitation documents in accordance with contracting laws and Port policies.
• Department focal point for all Contracts & Purchasing technology and web content on the Port’s internal and external websites. Ensures content is up to date and accurate. Back up department resource for technology issues related to procurement.
• Participate in teams to enhance business processes within the Port.
• Reviews contract invoices, identifies, and provides missing information required for payment processing, and routes for approval.

Required Education and Experience

Additional Requirements