United States Job Openings

Constellation

Event Services Manager

New York

FULL TIME

September 14, 2024

Event Services Manager

Job Reference Number: 22643
Employment Type: Full-Time, Onsite
Segment: Dining & Events
Brand: Constellation
State: New York (US-NY)

The Role at a glance:

We are looking to add an experienced, motivated event manager to our Constellation team at Carnegie Hall in NY. The Event Manager leads the Operations team in Event preparation and execution. This role is responsible for ensuring all event details specifically as it relates to staffing requisitions, equipment rental orders, floor plan, steps of service and paperwork for the function are aligned with what is required to bring forward a successful event. The Event Manager will have a support team reporting directly to them to assist in coordination of +200 events over the full year generating +4 million in revenue.
Compensation: $85,000

What you'll be doing:

JOB RESPONSIBILITIES/ESSENTIAL FUNCTIONS

Lead team to execute events that exceed the expectations of our client
Support the overall needs of the Operation
Meets with the Sales Team weekly to gather details for contracted events
Meets with the Operations Team weekly to assign tasks for upcoming events
Ensure Equipment rental order is submitted to rental company for a function 1 month prior to event date or within (2) business days if an event was booked within the one-month window
Confirm Equipment Rental company delivery and pick-up timing is aligned with Carnegie Hall’s “Freight Service Elevator” schedule and is aligned with the needs of event
Ensure Staffing Requisitions are submitted to Booking Manager for a function 1 month prior to event date or within (2) business days if an event was booked within the one-month window
Confirm Event Staff report and out times meet the needs of the event
Oversee distribution of paperwork to Event leadership team 48 hours prior to event date.

o Paperwork to include

Event timeline
Special Building notes such as other functions happening simultaneously in other areas of the facility
Banquet Event Order
Site Menu
Floor Plan
Staff Roster
In-House Equipment Pull List: ex) Hors D’oeuvre platters, station vessels
Review Final Assignment + Steps of Service created by Lead Event Captain to confirm it is aligned with information shared in paperwork
Support General Manager in training of new service staff
Create/Design Food stations for Special Events

What we're looking for:

Must-haves:

5 years of catering/food-beverage and/or administrative/event experience
Very organized
Able to work independently and make the right decisions for the business
Basic PC knowledge and comprehension (Word & Excel)
Basic math knowledge and comprehension (addition, subtraction, multiplication, division, fractions, and percentages)
Excellent communication skills
Excellent staff management skills

Nice-to-haves:

Bachelor’s Degree in Management

Our Benefits:

Medical (FT Employees)
Dental
Vision
Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity
Discount Program
Commuter Benefits (Parking and Transit)
EAP
401k
Sick Time
Holiday Pay (9 paid holidays)
Tuition Reimbursement (FT Employees)
Paid Time Off

#indeedelior
#LI-DJ1

About Constellation:
From retail spaces to office buildings, Constellation provides high-quality business dining and catering experiences all over the United States. Constellation takes pride in building every meal around its goal of fostering connections through food and hospitality.

About Elior North America:
Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.
At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you’ve gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.

Disclaimer: This job description can be revised by management as needed.

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