Company Overview

• Integrity - We act honestly because nothing is more important than our reputation.

• Teamwork - We are better together.
• People-Focused - We put people first – our Associates, customers, franchisees, and partners – and cultivate a respectful, collaborative, and inclusive culture, top to bottom, inside and out.
• Accountability - We own our actions and decisions; we do what we say we are going to do.
• Leave Everything Better - We innovate to improve everything we touch, and we take actions now to protect the future.

Description

Job Responsibilities

• Regularly update all lease records in TANGO (Lease Administration System) to ensure accuracy and currency of dates and financial data
• Monitor Lease Records and critical lease details to manage lease information effectively and prevent any overcharges
• Provide comprehensive support for the integration of new locations into the lease system
• Collaborate with landlords and subtenants to resolve any issues related to rent discrepancies, unpaid or late rent, and default notices etc.
• Review and sanction adjustments related to real estate taxes and insurance bills for landlord reimbursements
• Ensure the timely and accurate processing of real estate taxes, including audits and payments to authorities, while securing all available discounts
• Handle both recurring monthly and one-time payments, ensuring they are processed on time and accurately
• Conduct annual audits of operating expenses to manage and control occupancy costs effectively

Additional Job Responsibilities

• Analyze lease agreements to ascertain Rent Commencement Dates, rent amounts, and property expiration dates based on lease contingencies
• Work with the Legal and Real Estate Development teams, and Landlords and Subtenants to facilitate the processing and signing of legal documents, as well as responding to legal notices
• Dispute Resolution: Manage disputes with landlords and subtenants concerning rent and other lease-related obligations
• Reporting and Researching: Generate and disseminate reports to various internal business partners as required
• Collect and track all insurance info needed for new and ongoing locations
• Collaborate with Real Estate Development, Real Estate Accounting, and other departmental stakeholders, as well as landlords, subtenants, and third party legal/contractor
• Other duties as assigned

Qualifications

• Associate degree or higher is required
• B.S. Paralegal and Notary preferred
• 5-7 years of experience in commercial real estate lease administration
• Expertise in understanding and interpreting retail lease language
• Ability to proactively identify issues and propose and/or initiate solutions
• Proficient in Microsoft Excel
• TANGO Experience preferred
• SAP Experience preferred
• Possess the technical aptitude to use various Lease Administration systems and software
• Possess excellent analytical, quantitative, written, and verbal communication skills
• Be able to work independently with attention to detail, documentation, and follow-through
• Be highly organized, detail oriented with a professional demeanor and strong interpersonal skills
• Bilingual in Spanish /English is a plus

Benefits

• Market competitive compensation
• 401(k) and Roth with company match. Immediate 100% vesting
• Comprehensive benefits including medical, dental and vision
• Company paid short term disability and employer subsidized long term disability
• Company paid life insurance
• Discounted tire purchasing
• Tuition reimbursement
• Employee assistance program
• Generous paid vacation and paid time off
• Customizable voluntary benefits
• and More!!!

Mission Critical Competencies

• Strategic Mindset: seeing ahead to future possibilities and translating them into breakthrough strategies.
• Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Cultivates Innovation: Creating new and better ways for the organization to be successful.
• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives
• Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
• Develops Talent: Developing people to meet both their career goals and the organization's goals.
• Ensures Accountability: Holding self and others accountable to meet commitments.
• Drives Engagement: Creating a climate where people are motivated to do their best to help the organization achieve its objectives.
• Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Change Management: effective Sponsorship, Change Agent and influencing skills. Adaptive, agile, flexible, open minded. Proven ability to build cross-functional commitment, lead, simplify and scale complex dynamic organizations through transformational change.