United States Job Openings

State of Wisconsin

Public Information Coordinator

Madison

FULL TIME

October 24, 2024

Introduction

Do you have experience preparing campaigns, creating media relations, developing press releases and creating information materials for distribution? If so, the Department of Military Affairs, Wisconsin Emergency Management (WEM) is hiring a Public Information Coordinator (Communications Specialist Senior). This position is located at the Joint Force Headquarters building, in Madison.
The DMA provides essential, effective, and responsive military and emergency management capability for the citizens of our state and nation. During emergencies, no single organization can handle the response. The DMA consists of several organizations working together to plan, prepare, coordinate, and respond effectively when our communities and neighbors need us the most.
Our convenient location is near Madison College and adjacent to the Dane County Regional Airport with access to major highways. Our facility includes a fantastic fitness center, indoor pickleball court, and free on-site parking.
WEM builds capabilities and coordinates resources to support a safe and resilient Wisconsin. WEM is the state’s lead agency for coordinating effective disaster response and recovery efforts in support of local and tribal governments from natural and human-caused/technological events. WEM works alongside local, tribal, state, and federal agencies as well as volunteer and private-sector partners.
The DMA offers flexible schedules and great life/work balance. This position is eligible for limited telework after an initial training period. In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

Substantial leave time including at least 3.5 weeks of vacation to start, 9 paid holidays, and ample accrued sick time that rolls over each year.
Excellent and affordable health, vision, and dental benefits (health plan options start at just $42/month for single plans and $104/month for family plans after two months of employment).
A casual atmosphere and flexible work schedules, depending on the position's requirements.
An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan.
Well Wisconsin Wellness Program.
A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall wellbeing.
Working for Wisconsin State Government may make you eligible for the Public Service Loan Forgiveness Program

Position Summary

The Public Information Coordinator is responsible for assisting in organizing, developing and directing statewide programs vital to mitigating injuries, loss of life, and property for the citizens of Wisconsin. This position also assists with coordinating the division’s social media programs, joint information planning with external partners, and media campaigns that include press releases and media interviews.
This position will also assist the DMA Government Affairs Office in providing public information support to the Wisconsin Homeland Security Council (HLSC) and general agency public information operations. This includes developing press releases, speeches and coordinating media interviews.

Salary Information

Starting pay is between $31.58 and $34.03 per hour. This position is in the 07/04 pay schedule/range. For current permanent state employees, pay will be set in accordance with the State Compensation Plan. A 12-month probation will be required.
The Department of Military Affairs does not sponsor work visas at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9.
To learn more about the complete compensation package, please visit the Total Rewards Calculator.

Job Details

In order to gain access to the military facilities and to determine whether the circumstances of any conviction may be related to the job being filled, DMA will conduct a comprehensive background check.
Must possess or be eligible to obtain and maintain a valid driver’s license as a condition of continued employment.
Due to the emergency responsibilities of the Department, this position may require extensive field work, extended hours in the State Emergency Operations Center (SEOC), and travel; and may be required to work holidays and weekends with little or no advance notice.
All new permanent, project, and limited term employees will be required to report to Joint Force Headquarters (JFHQ) in Madison on the Monday of their first week of employment for the New Employee Orientation (NEO) program. Additional information will be sent to the new employees and their supervisors on the Tuesday prior to NEO.

Qualifications

Candidates who meet minimum qualifications will have experience with:

Writing and editing press releases, reports, newsletter articles, or other strategic communications.
Establishing and maintaining effective working relationships with the news media, internal staff, public and industry officials and/or the general public as an organization’s spokesperson.
Responding to inquiries and requests from members of the public, customers, policy experts, and/or elected officials.
Social media management to amplify messages and grow audiences

In addition to the minimum qualifications, well-qualified candidates will also have the following preferred qualifications:

Managing the development and implementation of communication plans for an organization.
Navigating complex issues that may be controversial in nature that may impact the general public (i.e., issues that are politically sensitive).
Working with high level stakeholders such as an appointed or elected official, CEOs, Communication Directors, Executive Directors, etc.
Working in communications, journalism, marketing, emergency communications, or related field.

Your resume and letter of qualification are very important parts of your application. In these materials, you should clearly describe your education, training, and experience as they relate to the bulleted items listed above.
Your qualifications should be addressed in your resume and expanded upon in your letter of qualifications. These materials are used during our evaluation process to determine your qualifications as they relate to the job.
Here are instructions on developing your resume and letter of qualifications and what should be included in these materials. The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages; the same applies to the letter of qualification.

How To Apply

Apply online!
Click “Apply for Job” to start the application process. If you have not signed into your account, you will need to sign in before applying. If you do not have an account, click “Register Now” to register for an account and apply for the job. Follow the steps outlined in the application process and submit your application. You will be able to save your application as many times as needed and make edits up until the point you submit your application. Please note that once you submit your application, you will not be able to make any updates to the application or any materials submitted.
You will be required to attach your current resume and letter of qualifications in a Word or PDF compatible format.
For instructions on developing your resume and letter of qualifications and what should be included in these materials, click here. Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process.
Permanent classified state employees who are eligible for consideration (transfer, voluntary demotion, or reinstatement) should complete the online application process by the stated deadline.
Applications must be submitted through Wisc.Jobs. Failure to submit all required materials will result in an incomplete application and ineligibility for this position. Application materials will not be accepted if received in an incompatible format, an email, as a hard copy or a fax.
Questions regarding the application process can be directed to Michele Sorum at michele.sorum@widma.gov or 608-242-3149.
If you have technical difficulties, Wisc.Jobs helpdesk is available Monday-Friday, 7:45am - 4:30pm at 608-267-1012 or wiscjobs@wisconsin.gov. Some applicants report better performance when using the Chrome browser.
The Department of Military Affairs is an equal opportunity employer seeking a diverse and talented workforce. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. We provide reasonable accommodations to qualified applicants and employees with disabilities. For complete information on veterans’ hiring programs that may benefit you, please visit the Employment Assistance page on the Wisconsin Department of Veterans Affairs’ website.
If viewing through an external site, please click here to apply directly at Wisc.Jobs.

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