United States Job Openings
Rivian and VW Group Technology
Sr. Administrative Assistant II (NE)
Palo Alto
FULL TIME
November 14, 2024
The road to the future is uncharted. By combining our expertise across connectivity, AI, security and more, we’ll map a new way forward. Working together, we’ll create a future that’s more connected, more intelligent, more sustainable for everyone.
- Leading a high volume and complex calendar for VP, Senior Director and the leadership team
- Travel arrangements both domestic and international
- Expenses – enter and own all expense reporting using internal system
- Support NDA executions
- Event and leadership meeting content and coordination - help plan/execute on offsite events, leadership retreats, team building events, all hands, impromptu working session
- Organize and prepare agendas and materials, including coordination with leadership team
- Organizes and maintains file systems, correspondence, contacts, email distros, and other records
- Handles internal/external correspondence.
- Assisting with onboarding for new employees (scheduling introductions, week 1 agenda, supplies, IT equipment, badge)
- Support leaders with managing headcount reports by working closely with TA and Finance team.
- Lead ad-hoc projects to support the team’s needs
- Maintains strict level of complete confidentiality with a high volume of confidential information
- Able to be onsite 3 days a week (M,W,F)
- Bachelor’s degree or equivalent experience required
- 3-5 years of experience in an administrative role preferably in the tech industry and supporting senior leaders in a fast paced environment
- Advanced Google and Microsoft Office Suite and related apps, plus an ability to become familiar with Company and/or task specific programs and software
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Highly organized and able to prioritize under pressur
- Positive attitude and strong business acumen
- Ability to multi-task in a fast-paced environment and anticipate last minute changes
- Team player
- Ability to familiarize yourself with content, people and processes, for quick recall and recommendations
Equal Opportunity
Rivian and Volkswagen Group Technologies is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.
Candidate Data Privacy
RVW may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) RVW affiliates; and (iii) RVW’s service providers, including providers of background checks, staffing services, and cloud services.
RVW may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.
Please note that we are currently not accepting applications from third party application services.
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