Australia Job Openings
Hudson Australia
APS5 Administration Support Officer
Canberra
CONTRACT
September 20, 2024
Hudson is seeking highly organised and experienced Administration/Secretariat Support Officer for multiple labour hire and fixed term contract roles within the Australian Public Service.
You will play a key role in supporting the activities of high profile committees, managing logistics, travel, finances, and record-keeping, while providing essential administrative support to senior officials and stakeholders.
As part of a close-knit team, you will need to be adaptable and resilient, capable of managing shifting priorities and last-minute changes. While minutes are not a primary focus, you will have the opportunity to assist with them when necessary. Your ability to work efficiently under pressure, maintain attention to detail, and manage administrative tasks will be key to your success
Key Responsibilities:
- Coordinate and manage committee activities, including booking travel, organising logistics, and preparing meeting schedules and agendas
- Collate, quality-check, and distribute meeting papers and minutes
- Maintain accurate committee records, including conflict and decision registers, action lists, and financial records
- Support senior officials, program leads, and committee members with day-to-day administration and meeting logistics
- Manage procurement, financial processes, and records including acquittals and invoices
- Build strong relationships with stakeholders and colleagues across the organisation
- Contribute to the continuous improvement of secretariat processes and practices
- Handle last-minute changes and unforeseen challenges with resilience and a solution-oriented approach
Capabilities:
- Strong written and verbal communication skills, with the ability to produce and format formal documents to a high standard
- Proven ability to build and maintain positive relationships with internal and external stakeholders
- Flexibility and initiative to prioritise tasks and adapt quickly to changing situations
- Problem-solving skills, with the ability to provide sound advice on meeting logistics and management
- Ability to work in a close-knit, collaborative team environment
Essential Requirements:
- Relevant experience in administration and/or secretariat support, with a solid working knowledge of Microsoft Office.
- Ability to manage competing priorities and remain composed in a fast-paced, process-driven environment
- A proactive, team-oriented attitude with a willingness to "pitch in" when required
- Strong attention to detail and organisational skills
Is this role for you?
This role offers the opportunity to work closely with senior leaders and contribute to high-profile initiatives within a supportive and collaborative team. If you are someone who thrives in a fast-paced environment and enjoys working across a range of tasks, this could be the perfect opportunity for you.
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