Australia Job Openings

Canberra Grammar School

Executive Assistant to the Head of School

FULL TIME

September 20, 2024

Provide pivotal support to the Head of School
Work in a collaborative and inclusive team environment
Elevate your career at Canberra Grammar School

About the Role
The Executive Assistant to the Head of School is a pivotal and highly-respected role supporting the Head of one of the biggest, most prominent and dynamic independent schools in Canberra; an organisation encompassing more than 2200 students, over 700 employees and a large extended community.
The Executive Assistant will provide high-level support to the Head of School and will have outstanding organisational and interpersonal skills. Duties will be clerical and administrative as well as strategic and project-based.
The role will include managing the Head’s workflow, prioritising tasks and access to the Head, the management and documentation of meetings, scheduling of appointments and travel arrangements, as well as the handling of information requests and drafting of correspondence and other writing.
The Executive Assistant will work closely with the Head and members of the School leadership teams, and will engage constantly with board members, School staff, parents, students and members of the wider community. The Executive Assistant is often privy to confidential and sensitive information and must have diplomacy, discretion and integrity at all times.
About You
You are dedicated, passionate and possess the following:

A minimum of 5 years’ experience at a Senior Executive Assistant level, ideally including:
- Experience in project administration
- Effective management of highly confidential information

Excellent administrative and organisational skills, including:
- Strong proficiency in Microsoft Office (Outlook, Word, Excel, Powerpoint)
- Aptitude for learning new IT systems such as those used at the School (CGS Connect, Synergetic)
- Excellent writing and communication skills, including spelling, punctuation and grammatical accuracy

Appropriate qualifications and certification, including:
- A relevant tertiary degree or qualification (desirable)
- Current First Aid and CPR Qualifications (or willingness to obtain)
- A valid ACT Working with Vulnerable People Card and a valid Police Check

A proactive, flexible and versatile attitude that is responsive to changing priorities, including:
- The ability to plan, organise, prioritise, schedule, use available resources, drive workflow, problem solve, manage competing deadlines

Excellent interpersonal skills, including:
- The ability to work both autonomously and as part of a team
- Diplomacy, sensitivity and integrity
- A personable and approachable nature with the ability to communicate effectively with all people across the organisation

All team members at CGS are required to have:

Appropriate qualifications
A valid ACT Working with Vulnerable People Card
A current National Police Check; and
Full working rights within Australia.

Benefits for you
As a CGS team member, you have access to a range of additional benefits, including:

A highly competitive salary and superannuation of 13% (for permanent team members)
Staff awards programme and generous professional development funding
Attractive salary packaging arrangements
Complimentary daily barista-made coffee
Delicious daily morning tea and discounted lunches
Access to the onsite health clinic and annual influenza vaccinations
24/7 access to our Employee Assistance Programme
14 weeks of paid parental leave
School fee concessions
Free parking

Working at CGS
We aim to provide a vibrant and rewarding workplace that showcases your skills with a strong commitment to your professional learning. Working at Canberra Grammar School you will join a community committed to delivering the highest standard of education, inspiring students to achieve personal excellence within a warm and inclusive environment.
We are continuously growing our CGS community with people who are passionate and energetic in their profession and who place student learning and well-being at the forefront of all they do. We invite candidates of all ages, people with a disability and Indigenous Australians to apply.
How to Apply
Please refer to the position description below and submit the following documents:

Cover letter (addressing the selection criteria in the Position Description)
Resume/CV

CGS is proud to be a School that takes child protection very seriously. All candidates for roles at Canberra Grammar School are subject to screening and assessment against child safety standards as part of our thorough recruitment process.
An early application is advised as we reserve the right to close the vacancy early if sufficient suitable applications are received.

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