Job Title: Specialist, Special Events QC Location: Montreal or Quebec City (Detailed office location information can be found by visiting this link: https://cancer.ca/en/contact-us)
Work Model: Hybrid Work Model
Salary Band: 4 ($52,000 - $75,000 CAD)


WHY JOIN THE CANADIAN CANCER SOCIETY (CCS)?
The Canadian Cancer Society works tirelessly to save and improve lives. We raise funds to fuel the brightest minds in cancer research. We provide a compassionate support system for all those affected by cancer, across Canada and for all types of cancer. Together with patients, supporters, donors and volunteers, we work to create a healthier future for everyone. Because to take on cancer, it takes all of us. It takes a society.
Help us make a difference.
COME AS YOU ARE
At CCS, we embrace everyone’s uniqueness and recognize the strength that lies in differences. We believe in the power of our collective potential and strive to achieve a more diverse, inclusive, and equitable workplace to empower and create opportunities for all. We welcome and encourage applications from all qualified candidates regardless of their gender, age, religion, race, ethnicity, and nationality. Particularly equity deserving groups, such as members of the BIPOC, and 2SLGBTQI+ communities, people living with disabilities, veterans, and anyone who may contribute to the further diversification of the Canadian Cancer Society. Together we unite and inspire all Canadians to change the future of cancer.
JOB OVERVIEW
The Specialist, Special Events QC is responsible for the successful execution and logistics of the Souper de la Jonquille of Quebec City and the Gala des Grands Chefs of Montreal. Reporting to the Senior Manager, Special Event, the Specialist will work closely with a variety of internal and external teams to ensure synergies and success for all events with volunteer’s committees, partners, sponsors and vendors. This includes maximizing revenue through building relationships with the business community and creating significant events demonstrating the impact of their contribution to changing the future of cancer.
WHAT YOU’LL BE DOING:
This position is responsible to work with leadership volunteers committee for helping to execute the developed business plans and logistics for the Souper de la Jonquille of Quebec City. This position is also responsible to coordinate the Gala des Grands Chefs of Montreal. There will be close interaction with staff members, donors, vendors and volunteers to ensure that all logistical components of the events are established, implemented and executed on time and within budget.
Logistics Management

• On-going management of objectives, revenue and expense goals to make sure we are on track and to alert management to any risks.
• Executes and ensures the critical path deadlines are met.
• Creates, updates and maintains all tracking documents pertaining to the event including tables/tickets sales, sponsors, donations, budget, run of show, etc.
• Assists committees with meeting minutes and tracking deliverables from internal teams.
• Coordinate contracts with suppliers, sponsors and other partners.
• Develops, analyzes and reports on monthly progress towards goals.'
• Recording and processing donations, sponsorship, gifts in kind and other revenues and records in database and CRM.
• Create and constant updating of the coordination guide and the run of show documents
• Reviewing and updating existing operational documentations
• Steward corporate and individual donors, pre and post events
• Assists volunteer committee members as well as sponsors partners.
• Coordinating and facilitating meeting with relevant team members across the organization to ensure they are clear on deliverables, responsibilities and timelines.
• Work closely with internal leadership teams to develop and implement the marketing, advertising, and social media plans for all events.
• Building strong working relationships with team members, vendors, donors.
• Support Bal de la Jonquille event logistic tasks.
• Other duties as assigned.

EDUCATION & QUALIFICATIONS:

• Experience organizing and executing large scale events.
• Strong project management skills.
• Network and relationship in the business community of Quebec City and Montreal
• Proven ability to interact with senior level business and community leaders. An understanding of the local philanthropic community would be beneficial.
• Superior verbal and written communication skills and proven interpersonal skills, including presentation and facilitation skills.
• Demonstrated ability to exercise sound judgement and maturity in dealings with a variety of constituents.
• Working knowledge of Salesforce is considered an asset.
• Proven ability to work under pressure and meet deadlines.
• Strong organizational skills and attention to detail.
• Strong organization and problem-solving skills, with proven ability to be resourceful and creative.
• Strong technical skills with high level of familiarity with online platforms
• Ability to represent CCS with a polished, positive, and professional demeanor and attitude at all times.
• Three to five years’ experience in conducting special events, revenue development or related field or equivalent combination of education and experience.
• Ability to work a flexible schedule, including evenings and weekends and to travel to attend meetings, workshops.
• Will actively contribute to our culture of justice, belonging, equity, diversity, and inclusion by ensuring that all staff feel represented and heard regardless of their gender, age, religion, ethnicity, and nationality or race.

WHAT YOU CAN EXPECT FROM US:
CCS offers meaningful opportunities to help make a difference in the lives of Canadians with cancer, their caregivers, families and communities. We are committed to building and nurturing an inclusive community for our employees by highlighting their unique experiences. We value diverse skills and strongly encourage applications from all qualified candidates. CCS is committed to fostering a culture that is inspiring, supportive and exemplifies our core values:
COURAGEOUS UNITED CARING RIGOROUS
In return for your skills and dedication, we offer an attractive compensation package that encompasses a competitive salary, excellent benefits, which include paid parental leave, paid family sick time and health insurance, and the opportunity to have a rewarding employment experience where your contributions can make a true difference every day.
HOW TO APPLY:
Qualified candidates are invited to submit their resume, cover letter and salary expectations by September 12, 2024.
We thank all candidates for their interest and advise that only those selected for an interview will be contacted.
OTHER INFORMATION:
CCS is committed to employment equity and encourages applications from all qualified candidates. In accordance with the local provincial Accessibility Act , accommodation will be provided as requested throughout the recruitment process. We want to make the interview process a great experience for you!
Please note that in keeping with the mandate of CCS to model and promote healthy lifestyles , employees are not permitted to smoke in or about CCS premises or while carrying out CCS business.
As an employer, occupational health and safety legislation requires that we protect our workers from health and safety risks in the workplace. CCS has implemented a mandatory vaccination policy requiring that all staff who work in any of our physical workplaces must be fully vaccinated against COVID-19. All employees will need to attest to their vaccination status through a secure online form or automated applications. Reasonable accommodation and remote working will be discussed on a case-by-case basis.

Privacy Disclosure
We collect your personal information through forms, by phone or in person to evaluate your candidacy for the role(s) you have applied for, to contact you regarding your candidacy, and to generate recruitment-related reports. If selected for a position at CCS the information provided will be used for the purposes of pre-employment checks and added to your employee file. We may share your personal information with third parties, including recruitment consultants, within or outside your province or territory or outside Canada to carry out the purposes identified above, or as required by law. We may contact you by mail, email, phone or text. You can exercise your right to access your information or have it corrected, unsubscribe from communications or withdraw your consent by selecting these options within the ADP system, or by contacting privacy@cancer.ca. For more information about our privacy practices , visit cancer.ca/privacy.


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