Egypt Job Openings
Givaudan
Administrative Assistant
Heliopolis
September 18, 2024
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Office Administration:
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Perform office duties: type up documents, perform filing, update computer records, use office equipment like printers and photocopiers.
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Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and ordering new supplies.
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Ensure office equipment is functioning by completing preventive maintenance requirements and managing re-pairs.
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Negotiate terms with suppliers to ensure the most cost effective orders.
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Supervising and monitoring the work of administrative staff.
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Issuing all purchase orders for the office.
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Personal Assistance:
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Greet & receive visitors.
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Schedule meetings and ensure venues and equipment for meetings.
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Take notes during meetings and prepare meeting minutes.
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Make travel arrangements for staff.
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Organizing company events or conferences.
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Communication:
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Respond to routine inquiries from internal or external sources, for example on the organization’s location, hours of operation, phone numbers, or email address. • Receive phone calls and re-direct callers to the desired recipients.
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Take and distribute accurate messages.
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Reporting:
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File and retrieve documents and reference materials, conduct research, collect and analyze data to prepare re-ports and documents.
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Revise and suggest improvements to processes and record-keeping systems.
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Handle confidential documents ensuring they remain secure.
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Maintain Hard copy & electronic filing system.
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Courier:
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Handling incoming & out coming Shipments.
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Accounting support:
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Manage office budget.
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Record Employee Expenses.
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Record Travel expenses.
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Filing Hard copy of the Invoices.
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Human Resource Support:
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Follow-up & record employees attendance, Punctuality & holidays on the system.
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Handling employees Medical documents
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Education:
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Administrative Background
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Bachelor degree in commerce, arts, administration or equivalent.
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Experience:
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At least 5 year administration and experience in book keeping/accounting.
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Skills:
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Fluent Arabic and very good English
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Good knowledge of computer programs (MS Office & email, Internet Browsing)
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Networking Skills
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Team player • Reliable, responsible, fast, precise
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Supportive. Initiative taker • Organized and Multitask oriented.
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Good compensation package
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Medical Insurance (Family coverage)
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Life Insurance
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Social Insurance
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Annual Bonus
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Pension Plan
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.
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