Administrative Assistant

• Office Administration:
  • Perform office duties: type up documents, perform filing, update computer records, use office equipment like printers and photocopiers.
  • Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and ordering new supplies.
  • Ensure office equipment is functioning by completing preventive maintenance requirements and managing re-pairs.
  • Negotiate terms with suppliers to ensure the most cost effective orders.
  • Supervising and monitoring the work of administrative staff.
  • Issuing all purchase orders for the office.
• Personal Assistance:
  • Greet & receive visitors.
  • Schedule meetings and ensure venues and equipment for meetings.
  • Take notes during meetings and prepare meeting minutes.
  • Make travel arrangements for staff.
  • Organizing company events or conferences.
• Communication:
  • Respond to routine inquiries from internal or external sources, for example on the organization’s location, hours of operation, phone numbers, or email address. • Receive phone calls and re-direct callers to the desired recipients.
  • Take and distribute accurate messages.
• Reporting:
  • File and retrieve documents and reference materials, conduct research, collect and analyze data to prepare re-ports and documents.
  • Revise and suggest improvements to processes and record-keeping systems.
  • Handle confidential documents ensuring they remain secure.
  • Maintain Hard copy & electronic filing system.
• Courier:
  • Handling incoming & out coming Shipments.
• Accounting support:
  • Manage office budget.
  • Record Employee Expenses.
  • Record Travel expenses.
  • Filing Hard copy of the Invoices.
• Human Resource Support:
  • Follow-up & record employees attendance, Punctuality & holidays on the system.
  • Handling employees Medical documents

• Education:
  • Administrative Background
  • Bachelor degree in commerce, arts, administration or equivalent.
• Experience:
  • At least 5 year administration and experience in book keeping/accounting.
• Skills:
  • Fluent Arabic and very good English
  • Good knowledge of computer programs (MS Office & email, Internet Browsing)
  • Networking Skills
  • Team player • Reliable, responsible, fast, precise
  • Supportive. Initiative taker • Organized and Multitask oriented.

• Good compensation package
• Medical Insurance (Family coverage)
• Life Insurance
• Social Insurance
• Annual Bonus
• Pension Plan
  
  

Remote working: On-site