Administrator
A vacancy exists for an Administrator in Beneavin House.
Purpose of Position:
The Administrator coordinates and oversees all office activities while enhancing operational efficiency. A key part of the role is to provide assistance with different budgeting and bookkeeping activities while ensuring adherence to relevant company procedures and policies. The role plays a key part in assisting the Director of Nursing and team to provide person centred services for all within the Home that are of high standard.
Various duties include:
· Prepare and issue regular Management Reports within the prescribed timescales.
· Ensure accuracy and timely reporting of Payroll details to Head Office.
· Maintain Staff attendance records and ensure accuracy of daily rota.
· Maintain complete files for Residents and Staff Members in line with the Company’s policies, procedures, H.I.Q.A. standards, and regulations.
· Provide administrative / secretarial support to the Home Manager e.g. typing, filing, dealing with correspondence etc, within given timescales. Minute Taking duties when required.
· Process receipts of monies against Residents’ accounts. Maintain records clearly recording all cash transactions and organising lodgements in a safe and secure manner.
· Prepare and submit relevant Resident financial information to the Head Office Accountant to ensure that invoices to Residents, the H.S.E. or persons so responsible are produced accurately and promptly.
· Follow up settlement of same using manual records and specialised computer software. Liaise with and Head Office Accountant to resolve any outstanding issues.
· Maintain an accurate record of all money held in site safe on a daily basis and reconcile same on a weekly basis.
The position also works with colleagues in the Beneavin House (Finance, HR and Operations that supports the overall effectiveness providing timely information, data and records.)
Reports to:
Director of Nursing,
Requirements:
· Proven administrative experience
· Ability to work deadlines and within defined standards
· Superb written and verbal communication skills
· Strong time-management skills and multitasking ability
· Proficient in Microsoft Office, with aptitude to learn new software and systems
· Solid interpersonal skills
· Experience managing budgets and expenses
· Experience developing internal processes and filing systems
· Ability to analyse data required for reports etc.
· Comfortable handling confidential information
· Ability to adapt to changing situations in a calm and professional manner
· Team player
· Ability to compose and produce standard letters and reports using IT applications (Word,Excel, Outlook, Timepoint. )
· Resident focused mindset.
· Excellent organisational and multi-tasking abilities.
Experience Required
2 Years administrative experience.
Leaving certificate standard of education.
INDH
Job Types: Full-time, Permanent
Pay: €12.70-€14.50 per hour
Benefits:

• Company events
• On-site parking

Schedule:

• Monday to Friday

Education:

• Leaving Certificate (preferred)

Experience:

• Office or administration: 2 years (required)

Work Location: In person