• Provide end to end administrative support for staff of the hospital who participate in the teaching programmes.
• Provide end to end administrative support for students on rotation in the hospital to ensure the core teaching programmes are successfully implemented.
• Ensure student and staff queries are handled politely, accurately and in a timely manner, and that agreed service levels are achieved.
• Provide administrative support to RCSI honorary and academic staff to enable high quality teaching and learning.
• Provide administrative support that enables the successful delivery of all forms of examinations, courses, educational meetings and prize nights.
• Provide induction information for each group of students as they commence in the hospital on clinical placement.
• Ensure that the students are made aware of and are compliant with hospital policies and procedures.
• Assist in the set-up for tutorials and educational seminars within the hospital.
• Assist in the updating and maintenance of records.
• Develop strong working relationships with students and internal stakeholders.
• Ensure accuracy and consistency of all administrative process.
• Organise timetabling and scheduling of teaching at St Lukes General Hospital Kilkenny.
• Liaise with hospital consultants and NCHDs to ensure students integration into clinical teams in the hospital
• Organise the attendance of students at learning and assessment activities.
• Organise the notification, preparation and selection process for student research attachments and electives as required.
• Assist students during their research attachments in the hospital.
• Liaise with the Student Academic & Regulatory Affairs (SARA) department in the co-ordinating of the teaching schedule, examinations and continuous assessment.
• Liaise with the SARA Office in the recruitment of examiners.
• Organise and attend meetings as requested by the Undergraduate Dean or nominee.
• Arrange Departmental Teaching meetings.
• Attend training and development courses as may be required from time to time.
• Represent the best interests of St Lukes General Hospital Kilkenny and RCSI at all times.
• Perform such other duties as may be required.
• Be flexible and responsive to the needs of staff and students.

• Team Player - works collaboratively with others to maximise individual and team effectiveness in order to achieve required service levels.
• Professional integrity and competency in dealing with highly confidential and sensitive materials.
• Ability to work independently while aligning and collaborating closely with clinical and administrative colleagues
• Student focused.
• High level of accuracy and attention to detail.
• Excellent interpersonal skills.
• Good written and verbal communication and reporting capability.
• Manages tasks and time and establishes courses of action to achieve project objectives and deadlines.
• Responds effectively to changing needs and circumstances.
• Puts forward own ideas and recommendations.
• Solving every-day student and staff issues by quickly identifying possible corrective measures and recommending the best solution.

• The successful candidate will be able to demonstrate the following:
• Capable of archiving and maintaining teaching materials and equipment for continued use.
• Very Strong IT skills especially MS Office: Excel Power Point, access, and E-Learning systems, with previous experience on Moodle an advantage
• An effective communication style appropriate to audience and situation.
• Ability to make decisions and meet deadlines.
• Flexibility to work irregular hours on a regular basis.
• Experience and a proven track record working in an academic administrative environment would be an advantage.

• Minimum of 20 days annual leave, plus an additional 6.5 Privilege days
• Flexible/hybrid working options for colleagues across many roles
• Additional leave options incl. paid maternity leave, paternity/parental leave, study leave
• 7% Employer pension contribution
• Onsite gym €10 per/mth incl. classes and PT sessions (in Dublin city)
• Childcare support 20% discount at Giraffe
• Free eye test and annual flu vaccination
• Tax Saver commuter tickets and Bike to Work schemes
• A site sustainability team focusing on the environmental initiatives; Green Campus Initiative ’
• Competitively priced café and restaurant
• Equality, Diversity & Inclusion forums, and network groups
• Employee assistance programme with Spectrum Life
• Learning and Development training programmes incl. Linked In Learning for career progression
• Discounted services incl. GP visits, 10% off dental, staff parking, mobile tariffs, Group Scheme discount on numerous brands
• Sports and social club incl. yoga, Pilates, fitness classes, Zumba, running club, social evenings, Summer BBQ
• Ticket Draws for events including; Rugby, Taste of Dublin, Dublin Horse Show, theatre, music & comedy events