Malaysia Job Openings

RHB Banking Group

Secretary / Office Mgr

Kuala Lumpur

FULL TIME

November 7, 2024

Working Hour
Regular Hours
Monday - Friday
Business Area
Treasury & Global Markets
Location
Malaysia - Kuala Lumpur

Description

Primary Objective:
  • Provide effective secretarial and administrative support to the Group Treasurer, Pillar Heads and team members. This includes scheduling calendars for them, follow-up the meetings minutes input process, travel arrangements, staff claims approval, correspondence, staff AL/MC/ML, inventory supply ordering, filing, proofreading, organization chart updating, coordinating reports issued by other divisions.

Key Responsibilities:
  • Manage and maintain Group Treasurer, Pillar Heads and team members’ calendar: Prioritize meetings according to the level of importance, coordinate full range of meetings, event and travel arrangement, provide agenda/supporting documents for all meetings (internally & externally).
  • Act as a gatekeeper yet ensure deadlines are being met.
  • Ensure follow up actions from meetings are completed.
  • Communicate effectively with all staff.
  • Conserve HOT’s time by reading, researching and routing correspondence: drafting letters and documents via e-mail and hardcopy; collecting and analyzing information; initiating telecommunications.
  • Compose, produce, edit and proof-reads, reformat and distributes correspondence and reports.
  • Screen all phone calls and visitors, resolve inquiries and requests.
  • Update organizational charts/staff movements; and provide support as needed to a larger functional team.
  • Maintain strict confidentiality and interact professionally with all level of staff.
  • Manage Group Treasurer and Pillar Heads Claims & leaves.
  • Monitor staff AL/MC/ML.
  • Maintain office supplies inventory to ensure the smooth day-to-day operation. Coordinate and plan logistics for special events (within/cross division).
  • Photocopy and maintain proper and up-to-date filing system to make sure files/records are easily accessible.
  • Undertake other duties as assigned.
Requirements
Requirements:
Diploma - Diploma in PSC.

  • Minimum of 3 years working experience as secretary to Senior Management.
  • Microsoft Office
  • Good interpersonal skills
  • Good communication skills
  • Good with problem solving
Benefits
Dental, Education support, Miscellaneous allowance, Medical, Loans, Sports (e.g. Gym), Parking, Vision, Regular hours, Mondays - Fridays, Casual Business Wear, Performance Based Rewards
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