Netherlands Job Openings
European Medicines Agency
Data Protection and Data Governance Officer
September 23, 2024
- a Data Protection Coordinator (DPC) for one of the Divisions or Taskforces of the EMA and assist the Internal Controller (Head of Division or Taskforce) to meet their obligations under Regulation (EU) 2018/1725. This role is separated from the supervisory and advisory functions of the Agency’s Data Protection Officer (DPO).
- a Data Governance Coordinator role for the Agency to assist in the implementation of data governance activities across the Agency in alignment with the EMA Data Strategy.
- Facilitate the performance of both the Internal Controller’s tasks and responsibilities, and the DPO’s involvement in data protection-related matters, e.g. to identify data processing activities, follow-up on implementation of recommendations from the data protection supervisory authority;
- Facilitate communication between the DPO and the Internal Controller, where appropriate;
- Facilitate raising awareness in the relevant Division or Taskforce on data protection compliance and to prevent and reduce personal data breaches and the associated workload;
-
Carry out data protection tasks as delegated to the DPC by the Internal Controller, including as a minimum the following:
- Transparency obligations (preparation of records and data protection notices),
- Data protection impact assessments,
- Personal data breach management process,
- Handling of data subject requests exercising data subject rights,
- Perform transfer impact assessments,
- Review, discuss and agree data processing addendums with vendors,
- Assist in data protection audits,
- Answer general questions dealing with data protection matters concerning the Division or Taskforce and liaise with the DPO regarding the most complex requests for clarification.
- Coordinate and contribute to the planning and reporting on data governance;
- Perform delegated activities in accordance with the Data governance work plan as delegated;
- Facilitate the performance of data governance in line with the work plan, principles and working methodology by supporting staff, data experts, the EMA Data Board and EMRN data governance;
- Facilitate raising awareness across EMA on the data strategy, data governance and related activities by creating communication and training materials, organise and report on events and activities;
- Provide support to Data Owners and Data Stewards for understanding and carrying out their duties in accordance with their role descriptions;
-
Carry out data governance tasks as delegated within the data governance function, including as a minimum the following:
- Maintain plans, coordinate and follow up on activities in the EMA data strategy implementation plan and data governance workplan,
- Plan, perform and report on delegated data governance activities.
- Manage the data roles principles and family of role/job descriptions and nominations.
- Set up and maintain a performance monitoring system for data governance activities.
- Prepare, organise and execute communication and training events on data governance and related procedures for staff, management and key data roles, including onboardings.
- Coordinate Data Community agenda including topics, organise meetings, summarise discussions and follow up on actions.
- Draft principles and procedures on data governance.
- Answer questions on data governance and maintain the related mailbox.
- Support the organisation of EMA Data Board and European Medicines Regulatory Network (EMRN) data governance as needed.
1. You enjoy full rights as a citizen of a European Union Member State or Iceland, Liechtenstein and Norway;
2. You have a thorough knowledge of English (at least level C1) and a satisfactory knowledge of another official language of the European Union (at least level B2);
3. You have fulfilled any obligations imposed by applicable laws concerning military service.
Specific condition:
You possess a university degree in Law, Data Science, Business and/or public administration, Data Analytics or other relevant degree of minimum of three years that must have been obtained by the closing date of this vacancy notice.
General Condition 1 and Specific Condition will be verified firstly based on the application form and then you will be required to provide documentary evidence at the interview stage. Failing to present these documents may result in the disqualification from the selection procedure.
Only candidates eligible will be assessed by the Selection Committee.
- working with and/or within EU institutions or agencies with main focus on EU data protection law, and/or EU law and/or EU pharmaceutical law;
- working with and/or within EU institutions or agencies with main focus on the implementation of legal provisions concerning data, data governance or data management that relate to EU pharmaceutical law and/or the EU legislative framework on data (e.g. Data Act, Data Governance Act, European Health Data Space proposal).
Administrative excellence Intermediate
Governance, legal and control Intermediate
Applied knowledge Basic
Grade competencies
Adaptability and agility Intermediate
Coping with pressures and setbacks Intermediate
Analysing and problem solving Intermediate
Core competencies
Ethics and integrity Intermediate
Team collaboration Intermediate
Customer centricity Intermediate
Results orientation Intermediate
Communication Intermediate
Cross-cultural sensitivity Intermediate
Continuous learning and self-development Basic
For more information about definitions of competencies and associated proficiency levels, please refer to the EMA Competency Framework.
Law equivalent to Master’s degree;
Specialisation in the field of EU data protection law, EU law, and/or EU pharmaceutical law;
University degree equivalent to Master’s degree in Data science, Economics and/or Public administration;
Specialisation in the field of data science and/or data governance and/or data management.
Experience
Professional experience in working with and/or within EU institutions or agencies with main focus on EU data protection, EU law and/or EU pharmaceutical law.
Professional experience in working with and/or within EU institutions or agencies with main focus on the implementation of legal provisions concerning data, data governance or data management that relate to EU pharmaceutical law and/or the EU legislative framework on data (e.g. Data Act, Data Governance Act, European Health Data Space proposal).
Work experience with EU-level networks in the public or private sector area.
Work experience in a multicultural environment.
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