Netherlands Job Openings

Ricardo

HR/Payroll Administrator

Utrecht

November 7, 2024

Overview:

Role: HR/Payroll Administrator

Location: Utrecht, Netherlands - Hybrid

Role ID: 2024-2573

Our vision is to create a safe and sustainable world.

Ricardo plc is a global strategic, environmental, and engineering consulting company. With over 100 years of engineering excellence and employing close to 3,000 employees in more than 20 countries, we provide exceptional levels of expertise in delivering leading-edge and innovative cross-sector sustainable products and solutions. Every day, we enable our customers to solve the most complex and dynamic challenges to help achieve a safe and sustainable world.

Key Responsibilities

Scheduling & Appointments: Organise and prioritise appointments with HR colleagues and third parties, making adjustments as necessary and confirming changes.
Documentation & Data Processing: Prepare and manage clear, accurate HR documents and correspondence (employment contracts, confirmations, reports). Respond to queries from managers and staff, providing information or referrals as needed.
External Liaison: Coordinate with external bodies on tax, labour law, and pension matters. Ensure timely and accurate processing in HR and payroll systems, conducting final checks and verifying correct deductions and salary payments.
HR File Management: Maintain and monitor HR files and data systems for accuracy and completeness to ensure reliability.
Sickness & Recovery Notifications: Process administrative data related to sickness and recovery.
International Staffing Support: Arrange secondments for international staff, managing visas, accommodation, banking, and other needs in line with company and labour guidelines.
Invoice Review: Review and approve quotations and invoices from suppliers.
Employee Lifecycle Administration: Manage all administrative tasks related to employee onboarding, changes, and departures.
Audit Support: Provide information and documentation for internal and external audits.
Policy Implementation: Update systems to reflect new laws, regulations, and agreements, ensuring accuracy.
Transport Requests: Administer employee transport requests.
Data Reporting: Compile and prepare reports (e.g., UK HR reports, training plans) and analyse anomalies, investigating causes and potential solutions.
Employee Communications: Inform employees of relevant HR updates and post announcements on the intranet.
Health & Safety Compliance: Adhere to health and safety protocols, report incidents, and discuss any safety concerns with managers.

Key Competencies and Experience

HBO-level qualification or equivalent experience in Personnel and Labour.
Familiarity with HR tools, processes, procedures, and relevant laws and regulations.
Understanding of HR policies and business processes at Ricardo Rail Utrecht.
Fluent oral and written communication skills in both Dutch and English; German and French are advantageous. Awareness of intercultural differences is beneficial.

Working here

You will be warmly welcomed into our workplace where every voice matters. We are diverse thinkers and doers, coming together to create a culture of inclusion. We will support you to find your place.

We will encourage you to use your passion and expertise to make a positive impact through the projects you work on. Your knowledge and desire to bring about change will be invaluable in helping deliver innovative solutions that support communities across the globe in becoming safer and more sustainable.

Work life balance

We offer flexible approaches to work, whether that is working from home, being in the office, or as a hybrid worker. We're happy to discuss flexible working arrangements. Wellbeing is at the core to our culture, allowing employees to flourish and to achieve their full potential.

Benefits

We want you to know how much you are valued. Your remuneration and benefits package will reflect that. You will receive a range of benefits which include support for your physical and mental health.

Diversity, Equality, and Inclusion statement

We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach as explained here. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro-actively with all our employees and to ensure an inclusive culture, we are a recognised as a 'disability confident' employer.

Next steps

Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date.

Ricardo is a Disability confident employer please advise the recruitment team via recruit@ricardo.com if you require any adjustments to support you throughout the recruitment process.

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