About Us
Artefact is a world-leading Data, AI, and Digital Marketing consulting partner, specialised in data consulting and data-driven digital marketing. With 1500 employees in 25 offices across 21 countries, we help more than 1000 clients, including 300 international brands. We offer end-to-end services to our clients, from strategy to execution. Our expertise spans Data Acceleration Programs and AI Solutions to Media Consulting, operating at the intersection of Data Consulting and Digital Marketing.
Artefact Northern Europe spans the Netherlands, Belgium, Luxembourg, and Sweden (but we don't limit ourselves to other Nordic countries). Our office is based in Creative Valley Utrecht, right next to Utrecht Central Station. The full team currently consists of 80 ambitious, diverse, and kind people. As an Office Manager, you will play a vital role in our daily operations! You ensure the office runs smoothly while also managing secretarial, administrative, and financial tasks. Additionally, you take on the organisation and coordination of events.
Your Role
As an Office Manager you will join our amazing staff team that consists of the HR Lead, HR Officer, Talent Specialist, Finance Lead, Finance Controller, and B2B Lead, and support daily business operations related to the following areas:
General office management

• Office Organization: Ensure the office is tidy and presentable, maintain a good storage system, manage weekly office orders and office supplies, handle and file physical mail for finance and HR.
• Office Decoration: Help decorate the new office area by organising and styling it well, coordinating plans, and ordering furniture.

Finance Support

• Bookkeeping: Process accounts payable in Exact Online, manage company credit card and support the finance team with ad-hoc tasks and projects.
• Financial Planning: Support budget preparation, financial planning activities, and ERP system management (e.g., timesheets).

People & Event Support

• Team Events: Organise and coordinate team events, including planning events and track participants.
• Gifts and Occasions: Arrange gifts and gestures for various occasions, and special events.
• Travel Coordination: Help coordinate agendas, book flights and hotels for grouped meetings, and arrange travel for relocators.

Marketing & Communications:

• Work closely with the B2B manager on marketing initiatives, social media posts and client events

Your Profile

• You have 1-2 years of experience in office management, hospitality, or a similar role.
• You are friendly, organised, and able to communicate effectively with team members at all levels.
• You are proficient with MS Office and have experience with Exact Online.
• You are familiar with basic financial tasks such as bookkeeping, processing expense reports, and assisting with budget preparation.
• You are fluent in both English and Dutch, both spoken and written.
• You have a keen eye for detail, a proactive and independent work attitude, and a hands-on mentality.
• You are comfortable managing agendas, organising documents and internal events, and planning.

What We Offer

• Learning and Development: Become part of a team who are always ready to support each other, offering opportunities to learn and collaborate with some of the best professionals in the field. You will work alongside our staff and management team and also support our financial controller with tasks such as budgeting—a versatile role with much to learn!
• Culture of Celebration: We take pride in our work and celebrate successes together. Expect regular team events, fun activities, and a collaborative spirit that makes coming to work enjoyable.
• Competitive Rewards: We offer a comprehensive benefits package including a competitive salary, phone & travel reimbursements, remote work allowance, and a Onefit membership discount.
• Work-Life Balance: Maintain a healthy balance with a hybrid work environment that allows flexibility.
• Fuel Your Day: Enjoy a delicious and healthy lunch provided daily with an extensive organic buffet (including warm dishes).
• Weekly Unwind: Relieve stress and promote relaxation with a weekly massage session from our office physiotherapist.
• Centrally Located: Our Utrecht office is conveniently situated next to the station for easy commuting.
• Career Growth Opportunities: We're committed to your professional development. With a focus on continuous learning and internal promotions, you'll have ample opportunities to advance your career at Artefact.