Executive Assistant to the Deputy Chief Executive, Assessment Division - Permanent, Full Time

• Central Wellington based
• Interesting and varied role

Whakatairangatia ngā kete o te mātauranga ki te ao mārama! E te tai whakarunga, e te tai whakararo – nau piki mai, nau kake mai ki te Mana Tohu Mātauranga o Aotearoa.
May the baskets of knowledge (education) be brought into the world of light. We welcome one and all to join us at the New Zealand Qualifications Authority.
About us
NZQA ensures that New Zealand qualifications are valued as credible and robust both nationally and internationally. “Qualify for the future world” describes the focus of our work.
We are accountable for administering the secondary school assessment system, including high-stakes examinations for NCEA and New Zealand Scholarship, literacy and numeracy (te reo matatini me te pāngarau) assessment, quality assurance of schools' internal assessment processes and turning our data and information into insights about student attainment.
NZQA is a te reo Māori learning organisation and is committed to equity and lifelong learning. We welcome candidates from diverse backgrounds that will enrich our understanding of the education system. We prioritise the importance of understanding tikanga in building a culturally responsive workplace.
About this role
We are looking for a proactive and highly organised Executive Assistant to support the Deputy Chief Executive (DCE) of our Assessment Division.
The Assessment Division administers the NCEA, oversees internal assessment quality assurance and develops and delivers external assessment. The division also plays a key role in recognizing and credentialling mātauranga Māori, acts as a standard setting body, and develops qualifications in various areas.
The work of the Assessment Division is high profile and as an experienced Executive Assistant, you will ensure that the DCE has excellent support, enabling them to focus on the business needs of NZQA now and into the future.

In this role you will be responsible for:

• Confidential secretarial and diary management support provided to the Deputy Chief Executive, to assist them to carry out their role efficiently.
• Organising meetings, and ensuring the DCE is well-prepared for them
• Monitoring key projects on the division's work programme, ensuring briefings and other key papers are provided
• Dealing with incoming correspondence including official correspondence and Official Information Act requests, drafting letters, and taking meeting minutes
• Liaising with external organisations and their representatives

About you
You will be an excellent organiser and communicator with a proactive, can-do and professional attitude. You will need very strong multi-tasking skills and the flexibility to work in a dynamic environment and you'll work well under pressure to meet tight deadlines.

Key requirements:

• Previous experience as an EA or PA within a large and/or complex organisation
• Managing multiple internal and external stakeholders including senior leadership teams
• Strong organisational skills, and attention to detail, with the ability to multitask and prioritise effectively
• Highly developed communication skills, with the ability to express complex matters in a concise and easily understandable manner.
• A high level of computer literacy in Microsoft packages

If you have experience and expertise in managing a busy manager, their diary and hectic work life, and want to work in a busy challenging and satisfying environment, then this is the opportunity for you!

What We Offer:

• A supportive team / whanau environment
• A role with lots of variety
• To find out more click here NZQA Staff Benefits

Apply Now!
If you would like to discuss further, please contact Apeksha Tekchand on Apeksha.tekchand@nzqa.govt.nz
Interested candidates are encouraged to submit their resume and a cover letter outlining their qualifications and experience.
Applications close at 5.00 pm on Sunday, 22 September 2024.