Job Title: Office Assistant
Location: 8 Lobito Crescent, Wuse 2, Abuja, Nigeria
Reports to: Office Manager/Administrator
Employment Type: Full-Time
Job Overview:
The Office Assistant will provide general administrative support to ensure the smooth running of the office. The individual will handle clerical tasks, assist staff members with daily office operations, and contribute to maintaining a well-organized and efficient work environment.
Key Responsibilities:
1. General Office Support:
- Assist with day-to-day office operations, including opening and closing the office.
- Manage front-desk activities, including greeting visitors, answering phone calls, and directing inquiries.
- Maintain a clean, organized, and functional workspace by tidying common areas, meeting rooms, and office supplies.
2. Administrative Tasks:
- Assist with document preparation, filing, photocopying, and scanning.
- Handle incoming and outgoing correspondence (mail, emails, packages).
- Schedule appointments, meetings, and manage calendars for staff and executives.
3. Supply Management:
- Monitor and manage office supplies inventory and place orders as needed.
- Ensure office equipment (printers, copiers, computers) are functional and report issues to the appropriate department.
4. Data Entry & Record Keeping:
- Maintain accurate records, databases, and logs of activities and office operations.
- Update contact lists, spreadsheets, and databases with essential information.
5. Errands and Deliveries:
- Assist with light errands, including picking up supplies, delivering documents, or coordinating courier services.
- Manage and distribute incoming packages and mail within the office.
6. Meeting and Event Support:
- Set up meeting rooms, ensuring they are prepared with necessary equipment and materials.
- Assist in organizing company events, meetings, and training sessions as required.
7. Customer Service:
- Respond to client inquiries in a professional and friendly manner.
- Provide accurate information about the company and its services.
8. Miscellaneous Duties:
- Assist other departments and team members with administrative tasks as needed.
- Help maintain office security by following safety procedures and controlling access via the reception desk.
Qualifications and Skills:
- Minimum of a high school diploma or equivalent (a computer litracy, degree or diploma in office administration is a plus).
- Previous experience in an office environment is preferred.
- Proficiency in Microsoft Office (Word, Excel, Power Point) and basic computer skills.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Attention to detail and problem-solving abilities.
- Ability to work independently as well as part of a team.
- Professional demeanor and ability to maintain confidentiality.
Working Conditions:
- Standard office hours, with the possibility of occasional overtime.
- Ability to lift light office supplies and move small office equipment if needed.
Job Type: Full-time
Pay: From ₦60,000.00 per month