JOB DISCRIPTION:
· Oversee the coordination of transport facilities for employees and official business requirements with proper maintenance and timely servicing of company vehicles
· Manage travel arrangements and accommodation for employees and guests.
· Ensure cost-effective bookings and compliance with travel policies.
· Supervise the dispatch management system for incoming and outgoing mails and logistics and ensure timely delivery and proper record-keeping of all correspondence.
· Oversee the management of utilities, including electricity, alternative power solutions, water, and gas.
· Implement measures to ensure efficient use and cost management of utilities.
· Manage office renovation and refurbishment projects, ensuring timely completion within budget.
· Supervise the repair and maintenance of all offices to maintain a safe and functional environment.
· Ensure prompt resolution of maintenance issues and manage service contracts.
· Handle rental agreements for all offices in Pakistan, ensuring compliance with legal requirements.
· Oversee reception desk operations, ensuring professional handling of calls and visitors.
· Manage telephone systems for effective communication within and outside the organization.
· Ensure high standards of cleanliness and hygiene across all office locations & manage housekeeping staff
· Ensure the proper functioning and maintenance of lift operations within the offices.
· Ensure the proper functioning and maintenance of lift operations within the offices.
· Manage the arrangement and maintenance of office furniture and fixtures.
· Supervise the procurement and inventory management of stationery, printing, and office supplies.
· Coordinate food and beverage arrangements for guests and clients during meetings and events.
· Manage vendor relationships to ensure quality service.
· Organize gifts and mementos for clients, partners, and employees for special occasions and events.
· Oversee the procurement process for office supplies and equipment.
· Manage inventory records and ensure cost-effective purchasing practices.
· Manage security systems, including CCTV and access control.
· Assign duties to security guards and ensure a safe environment.
· Define selection criteria and manage relationships with vendors and service providers.
· Ensure timely and quality service delivery.
· Manage interactions with relevant government departments, agencies, and organizations.
· Oversee the purchase, issuance, repair, and maintenance of IT and other electronic and printing items.
· Maintain records of official mobiles, SIMs, and other communication devices.
· Ensure all records are accurate and updated regularly.
Qualifications:

• Bachelor’s degree in Business Administration or a related field.
• Proven experience in administrative management, preferably in a corporate environment.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite and familiar with office management software.

Key Competencies:

• Leadership and team management skills.
• Problem-solving and decision-making abilities.
• Attention to detail and commitment to maintaining high standards.
• Ability to work under pressure and meet deadlines.

Job Type: Full-time
Application Deadline: 25/09/2024