Panama Job Openings

NOVA Engineering & Environmental
Administrative Assistant
Panama City Beach
FULL TIME
October 2, 2024
This position supports department operations by maintaining internal systems, providing administrative support to project managers (processing of internal reports & timesheets, client reporting, assistance with contract change orders, paper and electronic data filing, input of data and preparation of invoices, proposal preparation/assembly, etc.), compiling & processing accounts payables, maintaining departmental equipment & supplies, and general office management.
Duties:
- Administer office services to achieve efficient and economical operations.
- Assist with accounts payable.
- Maintain departmental files (both hard copy and electronic).
- Responsible for assistance with new employee orientation, including coordination with Corporate Human Resources.
- Responsible for P&L and other financial processing, including timesheet, expense reports, work orders and draft invoicing.
- Typing/word processing, printing, filing, mailing and production of documents such as SOQs, proposals, bids, reports, etc. Proofread work to assist technical and managerial staff.
- Work closely with management to establish systems and procedures for delivery of services in a timely, efficient and cost-effective manner.
- 3+ years of administrative experience,
- General understanding of revenue recognition (work in progress and unbilled reports).
- Excellent computer skills (Microsoft Office software and the ability to learn NOVA’s internal software, including Metafield and Deltek).
- Strong communication skills, both verbal and written
- Strong attention to detail and ability to check own work.
- Experience with MS Office (Excel, Word, Power Point, etc.) and Outlook.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
- Day shift
- Monday to Friday
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