Requisition No: 840424
Agency: Environmental Protection
Working Title: ADMINISTRATIVE ASSISTANT I - 37002399
Pay Plan: Career Service
Position Number: 37002399
Salary: $2902.03 per month
Posting Closing Date: 11/13/2024
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Administrative Assistant I
State of Florida
Department of Environmental Protection
Open Competitive
Anticipated Vacancy

Our Organization and Mission:
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.

The Work You Will Do:
Administrative Assistant I (37002399)
St. Andrews State Park
4607 State Park Lane
Panama City, FL 32408

Contact: Aaron Miller Park Manager
Phone: 850-708-6100
Aaron.D.Miller@Florida DEP.gov

A challenging opportunity is available for a self-motivated park service professional to fill an Administrative Assistant position at St. Andrews State Park. This position requires strong visitor service, assists in planning, coordinating and implementing all administrative activities involved in park operations.

The Difference You Will Make:
Florida State Parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida. SM

How You Will Grow:
DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:
St. Andrews State Park is located in Panama City, Florida. With the Gulf of Mexico on one side and St. Andrews Bay on the other, visitors who crave swimming, snorkeling or surfing will be more than satisfied.

Besides boasting a mile-and-a-half of pristine beaches for fishing and swimming, St. Andrews also offers the chance for visitors to stroll through pines and along dunes and coastal plant communities or stay overnight in the campground.

The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:
Base salary $2,902.03 monthly /$34,824.36 annually

Your Specific Responsibilities:
In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department’s Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position. Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.

This position assists in planning, coordinating and implementing all administrative activities involved in park operations.

Performs fiscal, purchasing, and budget tracking duties for parks. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to park manager and district. Assists park manager in the planning and administration of park contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions.

Performs and directs data entry required to maintain park records. Maintains park archival and resource files. Develops management reports and summaries for use in making management decisions and planning park activities, services and resource management. Monitors and audits park revenue procedures and related reports. Performs or directs adjustments to cash register and/or CSR computer as needed.

Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel.

Assists in assuring park compliance with current division policies, procedures and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies and organizations.

Processes technical park correspondence, investigates subject matter, and prepares replies.

Maintains park property records.

Performs other related duties as required.

Required Knowledge, Skills, and Abilities:
Knowledge of:

• Administrative principles and practices
• Methods of data collection
• Principles and techniques of effective verbal and written communication

Skill in:

• Use of office equipment including computer and related software

Ability to:

• Collect, evaluate and analyze data relating to accounting, personnel, purchasing and report writing
• Prepare correspondence and administrative reports
• Understand and apply applicable rules, regulations, policies and procedures
• Utilize problem solving techniques
• Work independently
• Plan, organize and coordinate work assignments
• Communicate effectively verbally and in writing
• Establish and maintain effective working relationships with others
• Assist in formulation of budget preparation

Minimum Qualifications:

• Maintain a valid driver’s license
• Successful outcome of background and fingerprint checks

Preferred Qualifications:

• Previous professional office experience including budget and administrative functions

BACKGROUND SCREENING REQUIREMENT:
This position is a Position of Trust. Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_Veterans Preference@dep.state.fl.us
HR_ER@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.