Job Title: Business Coordinator
Job Type: Full-Time
Job Set-Up: Remote
Work Hours: Pacific Standard Time
JOB DESCRIPTION
The Business Coordinator plays a pivotal role in ensuring smooth operational and financial processes, supporting daily business activities, and assisting with financial tracking, reporting, and vendor management. This role involves handling multiple aspects of finance, administration, and communication to maintain efficiency and accuracy in organizational operations.
RESPONSIBILITIES
Daily / Weekly
· Review and manage credit card transactions, ensuring receipts and details are accurate.
· Collaborate with Creative Directors and Producers to generate Purchase Order Requests (PORs).
· Convert approved PORs into invoices and handle Accounts Receivable processes.
· Set up new vendors, secure necessary paperwork, and manage electronic payment invitations.
· Process and approve payments for vendor and freelancer invoices in the billing system.
· Coordinate outstanding reimbursements, working closely with budget owners.
· Maintain finance records and scorecards, including POR and invoice tracking.
· Record and reconcile payments in financial software, ensuring accurate deposits.
· Review timesheet data and correct timesheets as necessary.
· Compile and distribute weekly reports, including Hours Worked, Billing, and Company Scorecards.
· Manage payroll entries, job details, and perform administrative updates in Quick Books.
· Assist with team billing reconciliation and perform ad-hoc financial and operational tasks as needed.
Monthly
· Monitor recurring payments and ensure all scheduled expenses are properly recorded.
· Prepare journal entries, ensuring accurate expense coding in financial records.
· Compile and file sales tax reports, complete tax returns, and reconcile credit card transactions.
· Review shoot-related costs, collaborating with producers to ensure billing accuracy.
Quarterly / Annually
· Prepare and file annual 1099 reports.
· Conduct quarterly reviews of sales tax compliance and customer deposit accounts.
· Coordinate with the CPA for necessary journal adjustments and depreciation entries.
QUALIFICATIONS
· Proven organizational skills, with a strong attention to detail and accuracy.
· Excellent time management abilities, capable of managing multiple responsibilities efficiently.
· Strong ethical standards, reliability, and discretion in handling financial and vendor information.
· Positive and professional demeanor, adept at building strong relationships with vendors, clients, and team members.
· Open to feedback and committed to continuous learning and adapting to new systems and technologies.
ABOUT SATELLITE TEAMS
Satellite Teams is a global professional employer organization with offices in the USA, the Philippines, Costa Rica, Mexico, and Poland. We provide full-time remote teams to leading companies in the U.S. across a wide range of industries including advertising and entertainment, health and beauty, financial services, real estate and property development. We take pride in having the best talent and providing exceptional employee experiences.
Job Type: Full-time
Pay: Php30,000.00 - Php40,000.00 per month
Benefits:

• Additional leave
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Work from home

Schedule:

• 8 hour shift
• Monday to Friday
• Night shift

Supplemental Pay:

• 13th month salary
• Overtime pay
• Performance bonus

Application Question(s):

• Please provide your email address and contact no: