COLLECTIONS
1. Preparation of accurate Accounts Receivable Report and discussion of problems or deviations encountered:
a. Weekly to Finance Manager
b. Monthly to President- every 1st Wednesday of the month
2. Coordinate the following tasks with Liaison:
a. Provides and coordinate schedule of collection every Monday To Finance Manager and Liaison.
b. Collects Invoice (Original & CC copy), Delivery Receipt (photocopy with customer signature) and copy of Customer Purchase Order for turnover to Liaison for receiving of customer.
c. Must ensure turn-over of collection and received Invoice/DR from Liaison within the day of collection/visit together with the corresponding Provinsional or Official/Collection Receipt.
3. Responsible for the collection of all customer accounts for both local and international; and other receivable assigned by President in accordance with QP2.07 ; QP2.07.1 and QI2.07.
4. Keep constant open communication with customers regarding queries and all issues with their accounts, ensure that prompt responses are given, and all issues are dealt quickly and effectively. Maintains historical notes on each account especially past due accounts.
5. Follow up collection directly to client on the following period:
NORTH Accounts

• After 30d collection - must visit and talk personally with the client for follow up

SOUTH Accounts

• After 60d collection - must talk personally with the client for follow up
• After 90d collection - must talk personally with the client for assistance

ALL TRADING Accounts

• Ensure collection of payment (COD or PDC30days) upon delivery of orders.

6. Process write off accounts as per QP. 2.07 and QP 2.07.1
7. Advises Finance Manager in writing any problem concerning accounts assigned for collection upon encountering the same using Non-Compliance Report. Complete and verify validity of account discrepancies by obtaining supporting document as needed.
8. Accomplish Non-Compliance Report Form for:
a. Cancellation or modification of invoice and delivery receipt as per instruction AC-003;
b. Any discrepancy between Invoice/DR against customer purchase order prior to collection;
c. Any difference between invoice amount and actual amount collected not later than the next day the collection was made using Non-Compliance Report Form.
d. Any undelivered Invoice/Delivery Receipts every 5th of the following cut off month; and
e. Any related inconsistencies and discrepancies noted.
9. Provide advice and support to Finance Manager in identifying the root cause related to collections and accounts receivable processes discrepancy.
10. Comply with all company rules and regulations and Quality Manual.
11. Report any discrepancy/irregularity on the assigned job using Non-Compliance Report Form.
12. Performs other duties that may be assigned by Finance Manager from time to time.
Job Type: Full-time
Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Free parking
• Health insurance
• Life insurance
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee
• Transportation service provided

Schedule:

• 8 hour shift