Job Summary:
The Executive Assistant (EA) provides high-level administrative support to senior executives, ensuring the smooth operation of the executive's office. The EA manages complex schedules, payroll, handles confidential information, coordinates communication, and represents the executive in interactions with internal and external stakeholders. The role requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
Key Responsibilities:
Calendar Management:

• Manage and coordinate the executive’s daily schedule, including meetings, appointments, and travel arrangements.
• Proactively identify and resolve scheduling conflicts, ensuring the executive's time is used efficiently.

Communication:

• Act as the primary point of contact between the executive and internal/external stakeholders.
• Screen, prioritize, and respond to emails, phone calls, and other forms of communication on behalf of the executive.
• Draft, proofread, and edit correspondence, reports, and presentations.

Meeting Coordination:

• Prepare agendas, documents, and presentations for meetings.
• Attend meetings, take minutes, and follow up on action items as required.
• Coordinate logistics for meetings, including booking venues, arranging catering, and setting up video conferencing.

Travel Arrangements:

• Plan and book domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Prepare travel expense reports and ensure timely reimbursement.

Confidentiality:

• Handle sensitive information with the utmost discretion and confidentiality.
• Manage and maintain secure records and files.
• Analyze monthly financial data

Payroll Management

• Process payroll by calculating employees' salaries, deductions, taxes, and other withholdings.
• Ensure payroll taxes are filed and paid on time.

Producing Financial Reports

• Prepare regular financial reports, such as balance sheets, income statements, and cash flow statements.
• Assist management with understanding the company’s financial position by providing accurate and up-to-date financial data.

Budgeting and Cash Flow Management

• Help develop and maintain budgets.
• Monitor cash flow to ensure that the company has sufficient funds to cover operating expenses.

Tax Preparation and Compliance

• Assist in tax preparation by organizing financial data, providing reports, and ensuring that all financial transactions are recorded properly for tax filing.
• Ensure compliance with relevant financial regulations and tax laws.

Project Management:

• Assist in managing and tracking various projects, ensuring deadlines are met and objectives are achieved.
• Coordinate with other departments to facilitate project completion.

Administrative Support:

• Manage office supplies, equipment, and other resources for the executive’s office.
• Process invoices, expense reports, and other financial documents.
• Perform general administrative duties as required.

Relationship Management:

• Build and maintain strong relationships with key stakeholders, including board members, clients, and partners.
• Represent the executive in a professional manner in all interactions.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Experience: Minimum of [3] years of experience as an Executive Assistant or in a similar role.

Skills:

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and other relevant software.
• Proficient with Quickbooks
• Ability to work independently with minimal supervision.
• High level of discretion and confidentiality.
• Strong problem-solving abilities and attention to detail.
• Ability to multitask and prioritize tasks in a fast-paced environment.

Working Conditions:Hours: Full-time, with occasional overtime as needed.
Job Type: Full-time
Pay: Php40,000.00 - Php50,000.00 per month
Benefits:

• Opportunities for promotion

Schedule:

• Night shift

Supplemental Pay:

• 13th month salary
• Commission pay

Application Question(s):

• Are you able to work night shifts?
• Are you able to work during Philippine Holidays?
• Are you able to work in Ortigas atleast twice a month?
• Do you have a laptop or desktop to use?

Experience:

• Executive Assistant: 2 years (Required)
• BPO: 1 year (Required)
• Quick Books: 2 years (Required)