Human Resource Support

• Processing arrival documents (including memos) of GRC Delegates, consultants, and guests to inform the PRC.
• Preparate welcome Pack for GRC guests and visitors for their smooth arrival
• Collate, share, and store PRC Admin and Circular Memo related to GRC.
• Monitor the GRC project and national staff and delegates employment and visa status by periodically updating monitoring sheet.
• Facilitate processing of hiring, extension and non-renewal, promotion/reclassification, and salary adjustment for contracting staff.
• Facilitates on the submission and approval of project staff’s DTR, Necessary Work Order (NWO), Notification of Personnel Action (NPA) for promotions and salary adjustment and requested leaves.
• Facilitate processing of clearance of project staff with contracts ended and/or resigned.
• Coordinate with PRC HR services for clarification of queries and concerns of contracted staffs related to HR (loans, benefits, leave and certification of employment).
• Assisting PRC HR on following-up the employment requirements of the hired staff.
• Responsible for notarizing all HR related documents (employment contracts).
• Collect staff and delegate timesheets (both hardcopy and soft copy) and share them with Finance and HQ.
• Assist the finance team with staff overview on annual and need basis, as per donor requirements.
• Store and manage all HR related files and the data in the designated storage, including online (cloud).
• Organize team building activities periodically for promoting employee well-being and creating a positive work environment.

Logistics/IT Support

• Ensure that all procurements are strictly in compliance with the PRC and GRC standard procedures.
• Guide PRC staff on PRC-GRC procurement procedure and requirements.
• Organize orientation for the new project staff of the procurement process.
• Support chapter procurements by reviewing documents and its completeness (for the PRC NHQ level approval)
• Carry out procurement by collecting quotations and processing CBAs at NHQ and Berlin level for approval.
• Coordinates with PRC Logistics team for CBA/PO requirement, and BAC office for bidding requirements.
• Updating and monitoring of warehouse contract/ agreements under PRC-GRC Office.
• Monitoring and updating IT inventory list of country office.
• Proper documentation of receiving and releasing of IT equipment (asset form, handover, borrowers etc.).
• Coordination with IT Department for the assessment and repair of equipment.
• Carry out procurement by collecting quotations and processing CBAs at NHQ and Berlin level for approval.
• Coordinates with PRC Logistics team for CBA/PO requirement, and BAC office for bidding requirements.
• Updating and monitoring of warehouse contract/ agreements under PRC-GRC Office.
• Monitoring and updating IT inventory list of country office.
• Proper documentation of receiving and releasing of IT equipment (asset form, handover, borrowers etc.).
• Coordination with IT Department for the assessment and repair of equipment.

Others

• To act as back up for Project Officer - Admin at the time of her/his leave of absence.
• Perform other tasks as assigned by the Line Manager.
• Responsible for liquidation and proper documentation of all cash advances taken for office work.
• Maintain and set scheduled updating of the biometrics log download.

Job Type: Full-time
Benefits:

• Health insurance
• Life insurance

Schedule:

• 8 hour shift

Supplemental Pay:

• 13th month salary

Education:

• Bachelor's (Preferred)

Experience:

• HR and Logistics work: 3 years (Preferred)

Willingness to travel:

• 25% (Preferred)