Job Title: Bookkeeper and Property Manager - US Family Office (Remote)
Location: Remote (Work hours: 9 am to 5 pm Los Angeles time, 12 am to 8 am Philippines time)
Employment Type: Contract (with the potential for a long-term role based on performance)
About the Role
We are seeking a highly skilled and detail-oriented Bookkeeper with real estate experience who can also take on property management responsibilities. This is a critical role within our US-based family office, where you will manage both personal and business finances, as well as oversee property management tasks. The ideal candidate will have a strong background in bookkeeping, real estate analysis, and property management, with a proactive and self-starting attitude.
As the Bookkeeper and Property Management Specialist, you will take on a broad range of responsibilities. These include general bookkeeping tasks, managing financial records, producing monthly P&L statements, Balance Sheets, cash flow planning, budget tracking, and coordinating property management activities such as vendor management and tenant relations. A significant part of your role will involve performing analysis on potential real estate acquisitions and dispositions.
Key Responsibilities

• Real Estate Analysis: Conduct detailed analyses of potential real estate acquisitions and dispositions, providing critical insights for investment decisions.
• Bookkeeping & Financial Management: Oversee and manage all aspects of personal and business finances, including bookkeeping, P&L statements, Balance Sheets, cash flow planning, and budget tracking.
• Accounts Payable & Receivable: Manage AP/AR processes, including rent collection, vendor payments, and maintaining accurate financial records.
• Property Management: Handle property management tasks, including vendor coordination (e.g., scheduling and overseeing maintenance, repairs, and other services), tenant communication, and lease management.
• Financial Forecasting: Develop and maintain financial forecasts to support strategic planning and decision-making.
• Account Reconciliation & General Ledger Maintenance: Regularly reconcile all financial accounts and maintain the general ledger, ensuring all transactions are properly recorded.
• Budget Development and Management: Create, implement, and monitor budgets for personal and business finances, ensuring adherence and making adjustments as needed.
• Expense Tracking & Cash Flow Management: Monitor expenses and cash flow to ensure sufficient liquidity and alignment with budget goals.
• Tax Compliance & Filing: Ensure timely and accurate tax filings, coordinating with external tax advisors and maintaining compliance with all relevant tax regulations.
• Vendor & Payroll Management: Oversee payroll processing and manage vendor contracts, ensuring timely payments and cost-effective agreements.
• Risk & Investment Management: Identify financial risks and develop strategies to mitigate them, including managing investments and debt obligations.
• Coordination: Collaborate with our tax advisor, attorney, and other professionals to ensure compliance with all relevant regulations and laws.
• Process Improvement: Identify opportunities for process improvements in both financial management and property management tasks.
• Buildium Software: Utilize Buildium accounting software for property management, taking the initiative to learn its functions if not already familiar.

Qualifications

• Real Estate Experience: Proven experience in real estate bookkeeping and property management. Experience with home owners associations is a plus.
• US CPA Certification: US-recognized Certified Public Accountant (CPA) is a plus.
• Fluent English: Excellent written and verbal communication skills in English.
• US GAAP Expertise: Strong understanding of US Generally Accepted Accounting Principles (GAAP).
• Meticulous and Detail-Oriented: High level of accuracy and attention to detail in all aspects of financial and property management.
• Self-Critical and Proactive: Ability to self-evaluate, maintain high standards, and proactively solve problems.
• Work Hours: Must be able to work from 9 am to 5 pm Los Angeles time (12 am to 8 am Philippines time).

Compensation

• Based on Experience
• Bonuses

Why Join Us?
This is a pivotal role in our family office, and we are looking for someone who can grow with us over the long term. If you are a dedicated, self-motivated professional with a passion for finance, real estate, and property management, we would love to hear from you. This position starts as a contract role, with the potential for a long-term, stable position based on performance.
Job Type: Full-time
Benefits:

• Work from home

Schedule:

• Monday to Friday

Supplemental Pay:

• 13th month salary

Application Question(s):

• What is your annual salary expectation(PHP)?
• How many years of experience do you have with real estate bookkeeping?
• How many years of experience do you have with real estate property management?