Location: Mandaluyong City, Philippines
Shift: Monday to Friday, 7:00 AM to 4:00 PM PH Time
Arrangement: Onsite, Full Time
Unlock your potential! At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, Philippines, South Africa, and South America, supporting our global clients in the accounting industry.
About this role
The Senior Executive Assistant will provide essential support to the Executive, ensuring efficient management of communications, schedules, and administrative tasks. This role involves prioritizing the Executive’s email correspondence, coordinating appointments, and maintaining high-level stakeholder interactions with discretion.
The assistant will also facilitate client applications for ABN (Australian Business Number) and TFN (Tax File Number), prepare essential documents, manage invoicing, and oversee tax return lodgements. The ideal candidate will demonstrate exceptional organizational skills, professionalism, and the ability to thrive in a fast-paced environment while acting as a trusted advisor within the executive office.
Key Responsibilities:

• Email Management: Prioritize and organize the Chairman's inbox for timely responses.
• Calendar Management: Schedule and coordinate appointments with stakeholders.
• High-Level Communications: Liaise with stakeholders while maintaining confidentiality.
• Client Support: Assist with ABN and TFN applications, draft accountants' letters, and manage document preparations.
• Invoicing and Tax Lodgements: Distribute ASIC invoices, follow up with clients, and manage tax return lodgements via Xero.

Qualifications:

• Strong organizational skills and attention to detail.
• High degree of discretion and professionalism.
• Proven experience supporting senior executives.
• Excellent communication and interpersonal skills.

This role acts as a gatekeeper and trusted advisor, ensuring the smooth operation of the executive office.
What’s in it for you?

• A competitive salary
• Health Insurance, and Life Insurance coverage
• 21 annual paid leaves
• Annual increase (Annual Performance Review)
• Tenure Recognition Program
• Access to certifications and courses from Ab2 Institute of Accounting
• 20+ options of free coffee and chocolate drinks
• Billiards, table tennis, or foosball in our breakout room
• Work-life balance and logging off on time for you to enjoy more personal time.
• A genuinely diverse, caring, supportive and high achieving team environment.
• Ongoing training, development and career progression opportunities
• Free & conveniently located onsite parking.

What’s in it for you?

• A competitive salary
• Health Insurance, and Life Insurance coverage
• 21 annual paid leaves
• Annual increase (Annual Performance Review)
• Tenure Recognition Program
• Access to certifications and courses from Ab2 Institute of Accounting
• 20+ options of free coffee and chocolate drinks
• Billiards, table tennis, or foosball in our breakout room
• Work-life balance and logging off on time for you to enjoy more personal time.
• A genuinely diverse, caring, supportive and high achieving team environment.
• Ongoing training, development and career progression opportunities
• Free & conveniently located onsite parking.

We live by our VALUES to cultivate and foster growth and innovation.
BE AWESOME: Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment.
KEEP IT REAL: We value honesty, accountability, and open communication. We own our actions, prioritize compassion, empathy, and understanding, and foster meaningful conversations.
BRING THE WOW: We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results.
DREAM BIG: We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self-improvement.
Visit us at: https://careers.toaglobal.com/
Join TOA Global and experience the difference!
We passionately embrace diversity and inclusion in all aspects of our organization. We believe by fostering an environment that values and celebrates individuals from diverse backgrounds, we unlock innovation, drive creativity, and amplify our ability to serve our customers and communities with excellence.
Job Types: Full-time, Permanent
Benefits:

• Health insurance
• Life insurance
• Opportunities for promotion

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• 13th month salary

Application Question(s):

• How many years of work experience do you have as an Executive Assistant?
• Do you have experience working as an Executive Assistant for Australian or US clients?