Poland Job Openings
BeiGene
Teamlead Accounts Payable – Northern America - Based Warsaw, Poland
FULL TIME
September 16, 2024
Bei Gene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
General Description:
We are looking for an experienced Accounts Payable Team lead who has worked in Northern American markets to join our newly established Shared Service Centre in Warsaw, Poland. This is a key position for an experienced, ambitious finance professional who is motivated to contribute to setting up the regional finance function as Bei Gene builds out its presence around the world. The incumbent must bring solid experience in Account Payable and Accounting combined with hands on experience of SAP (4HANA a strong plus). Strong communication and cultural sensitivity are required to coordinate the activities of outsourced services and collaborate with colleagues in the US, Europe, and Asia. Experience in implementing new systems and processes is valued. The role requires a pro-active and strong analytical capability with problem-solving skills and the ability to work in a non-structured environment in a hybrid working model covering the North American time zone. A customer orientated resourceful mindset completes the desired profile.
This role has a hybrid work pattern 3 days in our Warsaw office with 2 days remote.
Please note the working hours for this role are 2pm to 10pm CET to cover the Northern USA time zones
Essential Functions of the job:
- Plan and allocate the workload across the allocated Accounts Payable Specialists
- Initially support the processing of vendor invoices for allocated entities in accordance with company policies
- Oversee the preparation and timely execution of payment runs to vendors
- Support and streamline the manual payments process collaborating with Global Technology Team and Treasury to increase the level of automated processing.
- Collaborate with Procurement to update vendor Master Data maintenance such as payment terms, bank information etc. Monitor vendor master data updates confirming their correctness
- Drive the creation and maintenance of working instructions and desktop procedures to process vendor invoices correctly and efficiently
- Prepare timely Procure-to-Pay Reports (such as Vendor Aging list, Payment analysis, PO and accrual reports) and use them to resolve issues and optimize processes
- Lead regular meetings with Business and Functional Owners to align on vendor invoices received, booked, and paid – resolve any issues and support where necessary on any aspects involving the Procure-to-Pay cycle
- Support the optimization of Ariba and OCR functionality, researching and resolving potential invoice discrepancies and issues
- Establish and maintain successful relationships with vendors
- Collaborate effectively with Procurement, Accounting and FP&A teams
- Support any new legal entity set up efforts where applicable
- Continued focus on improving system efficiencies and business practices
Requirements:
- Accounting/Business/Finance Bachelor degree with minimum 5-6 years of experience including years of AP team lead experience from a multinational finance SSC environment, ideally in Accounting and/or Procurement functions;
- Efficient and precise invoice processing experience using an OCR tool as well as SAP is required;
- Good understanding of USGAAP, European accounting standards, tax regulations(especially VAT) is desirable; healthcare experience a plus
- Desire to work in a fast paced, changing (currently unstructured) environment; ability to work effectively in a hybrid work environment is required;
- Excellent communication skills combined with cultural sensitivity, excellent spoken/written English – any other languages a plus.
- Key requirement is the ability to work daily in the North American time zone coverage starting work in the afternoon of European Standard time.
Computer Skills:
SAP required, (S/4 Hana preferred), Ariba, Excel, Power BI, Concur, Workday, on -line banking
Travel: Minimal
Bei Gene Global Competencies
When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.
- Fosters Teamwork
- Provides and Solicits Honest and Actionable Feedback
- Self-Awareness
- Acts Inclusively
- Demonstrates Initiative
- Entrepreneurial Mindset
- Continuous Learning
- Embraces Change
- Results-Oriented
- Analytical Thinking/Data Analysis
- Financial Excellence
- Communicates with Clarity
We are proud to be an equal opportunity employer and we value diversity. Bei Gene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
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