Job Title: Freelancer Coordinator - Qatar on/Site (Temporary)
Company Overview:
Futad is a Qatar-based innovative multimedia platform that specializes in creating cutting-edge technological experiences. We offer various innovative products, ranging from interactive kiosks to VR experiences. We are looking for a dynamic and highly strategic Freelancer Coordinator to join our team in Qatar.
Job Purpose:
The Freelancer Coordinator is responsible for sourcing, managing, and coordinating freelancers across various projects to ensure seamless project execution. This role involves onboarding, assigning tasks, and monitoring performance while maintaining clear communication and alignment with Futad’s project objectives. The coordinator ensures that freelance resources are effectively utilized, meeting quality and deadline requirements.
Key Responsibilities:

• Identify, recruit, and maintain a pool of freelancers with skills suited for event-based roles such as setup, logistics, technical support, and customer service.
• Onboard freelancers for event roles, providing them with clear guidelines, training, and safety protocols specific to the event.
• Ensure freelancers understand their roles, event schedules, and deliverables to guarantee seamless event execution.
• Assign freelancers to different event tasks based on their skills, availability, and the needs of each event.
• Monitor freelancer performance on-site during events, providing real-time feedback and support to ensure tasks are executed to standard.
• Address any on-site issues promptly, maintaining a high level of coordination and event qualit
• Act as the main point of contact for freelancers during events, addressing any queries, concerns, or logistical issues that may arise.
• Prepare contracts, agreements, and compliance documentation specific to event-based engagements.
• Track freelancer work hours, task completion, and performance, ensuring accurate documentation and timely payments for event-based work.
• Generate post-event reports on freelancer performance, resource utilization, and areas for improvement.
• Provide feedback to freelancers and suggest improvements to optimize resource management for future events.

Required Skills & Experience:

• 3+ Years of experience in freelancer coordination, event management, or similar roles, focusing on managing temporary staff or event-specific resources.
• Experience working in fast-paced event environments, handling multiple freelancers or temporary staff for large-scale events.
• Ability to manage multiple freelancers and event-related tasks simultaneously, ensuring efficient coordination and smooth event execution.
• Strong verbal and written communication skills to interact with freelancers, event teams, and vendors.
• Ability to handle fast-paced event environments, respond quickly to changes, and manage real-time issues.
• Capacity to identify and resolve issues during events, ensuring that freelancers perform efficiently and meet event standards.
• Familiarity with scheduling and project management tools for effective task allocation and resource planning.
• Understanding of event safety and compliance requirements, ensuring freelancers follow protocols.

Preferred Qualifications:

• Bachelor’s or master's degree in Event Management, Human Resources, Business Administration, or a related field.

Growth Opportunity:

• Senior Freelancer Coordinator

Opportunity: Advance to a Senior Freelancer Coordinator role, taking on more complex projects, managing a larger pool of freelancers, and overseeing coordination for multiple events or departments.

• Talent Acquisition Specialist

Opportunity: Transition into a Talent Acquisition Specialist role, focusing on broader recruitment activities, sourcing not only freelancers but also permanent staff, and contributing to overall hiring strategies.

• Event Operations Manager

Opportunity: Move into an Event Operations Manager position, expanding responsibilities to include broader event logistics, planning, and staff coordination for large-scale events.

• Freelance Manager

Opportunity: Grow into a Freelance Manager position, responsible for leading the entire freelance management process, including strategy development, performance evaluation, and improving freelance resource allocation.
Job Type: Full-time
Pay: QAR3,000.00 - QAR4,500.00 per month
Application Deadline: 31/10/2024