Job Title: Site coordinator - Qatar on/Site
Company Overview:
Futad is a Qatar-based innovative multimedia platform that specializes in creating cutting-edge technological experiences. We offer various innovative products, ranging from interactive kiosks to VR experiences. We are looking for a dynamic and highly strategic Site coordinator to join our team in Qatar.
Job Purpose:
The Site Coordinator is responsible for overseeing on-site logistics to ensure seamless event execution. This role involves managing event setups, coordinating staff, and ensuring that all operational elements align with Futad’s event objectives. The coordinator ensures that events run smoothly by maintaining clear communication, implementing safety protocols, and addressing any on-site issues promptly.
Key Responsibilities:

• Oversee the setup of event infrastructure, including stages, booths, signage, and seating arrangements.
• Ensure that all setups align with event plans and meet Futad’s branding and quality standards.
• Manage and guide temporary event staff, ensuring they understand roles and responsibilities
• Coordinate with vendors and suppliers to ensure timely delivery and setup of materials, equipment, and services.
• Address any vendor-related issues promptly to ensure smooth operations.
• Oversee the movement of materials and equipment on-site, ensuring efficient allocation and use of resources.
• Manage transportation and storage logistics, ensuring timely availability of required items.
• Implement safety protocols to ensure the well-being of staff, vendors, and attendees.
• Identify and resolve on-site issues quickly, including technical problems, staff concerns, or logistical challenges.
• Oversee the breakdown and clean-up of the event site, ensuring all materials and equipment are properly handled.
• Maintain records of event operations, including attendance, issues encountered, and solutions implemented.
• Prepare reports on site operations to help improve future event planning and execution.

Required Skills & Experience:

• 3+ years of experience in site coordination, event management, or similar roles, focusing on on-site logistics and team supervision.
• Experience working in fast-paced environments, preferably with large-scale events, exhibitions, or similar setups.
• Ability to manage multiple tasks and oversee complex event setups efficiently.
• Strong verbal and written communication skills for interacting with staff, vendors, and event management teams.
• Ability to identify and resolve on-site issues quickly, maintaining smooth event operations.
• Proficiency in managing time-sensitive tasks, ensuring all setup, coordination, and breakdown activities occur as scheduled.
• Ability to supervise temporary staff, providing clear direction and motivation to ensure performance aligns with event objectives.
• Understanding of logistics, transportation, and resource allocation for efficient event management.
• Awareness of safety protocols to ensure compliance during setup, execution, and breakdown.

Preferred Qualifications:
Bachelor’s or master's degree in Event Management, Business Administration, or a related field.
Growth Opportunity:
Senior Site Coordinator
Opportunity: Progress to a Senior Site Coordinator role, managing larger and more complex events, supervising a larger team, and overseeing multiple event sites simultaneously.
Event Operations Manager
Opportunity: Advance to an Event Operations Manager position, where you’ll be responsible for broader event logistics, managing multiple coordinators, and handling overall event execution strategies.
Event Project Manager
Opportunity: Transition into an Event Project Manager role, taking on responsibilities for full project planning, budgeting, vendor negotiations, and cross-department collaboration.
Venue Manager
Opportunity: Progress into a Venue Manager role, overseeing the operations, logistics, and event management of specific venues, ensuring smooth functioning and optimal utilization.
Job Type: Full-time
Pay: QAR3,000.00 - QAR4,500.00 per month
Application Deadline: 31/10/2024