Singapore Job Openings

PropertyGuru Pte Ltd

Office Management Specialist

FULL TIME

September 4, 2024

Property Guru is Southeast Asia’s leading Prop Tech company, and the preferred destination for over 34 million property seekers to connect with almost 55,000 agents monthly to find their dream home. Property Guru empowers property seekers with more than 2.8 million real estate listings, in-depth insights, and solutions that enable them to make confident property decisions across Singapore, Malaysia, Thailand, and Vietnam.

Property Guru.com.sg was launched in Singapore in 2007 and since then, Property Guru Group has made the property journey a transparent one for property seekers in Southeast Asia. In the last 16 years, Property Guru has grown into a high-growth Prop Tech company with a robust portfolio including leading property marketplaces and award-winning mobile apps across its core markets; mortgage marketplace, Property Guru Finance ; home services platform, Sendhelper ; a host of proprietary enterprise solutions under Property Guru For Business including Data Sense , Value Net , Awards , events and publications across Asia.

For more information, please visit: Property Guru Group.com ; Property Guru Group on Linked In
As a Guru you will be accountable for:

Ensuring that the company is positively represented in all interactions and promoting a positive impression to customers and visitors. Overseeing the management of guest and visitor inquiries at the reception counter.
Managing all incoming or outgoing calls appropriately and courteously. Handling complex inquiries, transferring phone calls, and taking messages for related staff.
Leading the liaison with vendors and suppliers for office management services, including couriers'/shipment arrangements. Negotiating contracts and managing relationships to ensure high-quality service delivery.
Overseeing the office’s expenses and equipment, including stationery supplies and cleaning materials. Implementing cost-saving measures and ensuring efficient inventory management.
Ensuring the overall safety, security, and cleanliness of the corporate office by supervising housekeeping activities.
Performing and overseeing administrative duties such as data entry, photocopying, and filing of documents. Maintaining and updating seating charts and employee contact information lists.
Maintain and update seating charts and employee contact information lists
Liaise with building management and relevant vendors on mechanical and electrical faults
Support onboarding and offboarding logistic (welcome pack, building or door access card etc.)
Ensure continuous maintenance contracts for services for the office
Analyze, direct, and report on all cost containment opportunities related to support services (invoicing, mail, supply/furniture ordering, space allocations, facility management, etc.)
Management of meeting rooms: to ensure the environment of all meeting rooms are clean and tidy and to supply the meeting resources on time.
Management of goods received: to take record and distribute all delivered goods from supplier through proper checking.
Management on workplace: to ensure the environment is clean and all reading materials (newspaper, magazines etc.) are kept neatly and tidily.
To submit all payment requests to Finance department on a timely basis for courier service, utility charges etc.
Asset management: to manage the borrowing of projectors and terminals and ensure all assets are always in good condition.
Prepare and generate administrative reports.
Responsible for the distribution of company’s appreciation gifts, token and goodies for any function organized by the company.
Ordering flowers for employees (hospitalization, maternity)
Responsible for the distribution of company’s appreciation gifts, token and goodies for any function organised by the company.
Provide general office support to staff in the office
To undertake special assignments, ad-hoc functions and related duties as and when required.

We're looking for someone who has:

Proven experience in a senior clerical and administrative capacity, preferably as an office admin or similar role. Candidates with significant experience in office moves are preferred.
Advanced proficiency in MS Office, especially Excel, Word, and Power Point. Exceptional multi-tasking, prioritization skills, and the ability to work well under pressure. Excellent negotiating skills.
A positive attitude and the ability to work independently with minimal supervision. Strong leadership and team management abilities.

At PG, every Guru is guided by our comprehensive development map, which includes:

Core Values
Own It & Deliver It; Respect & Care for Each Other; Have Fun & Celebrate Success
Push Beyond Good; Create What's Next

Leadership Traits
Engaging in Courageous Conversations; Embracing Continuous Learning; Fostering Creative Collaborations

Property Guru Group is an equal opportunity employer committed to fostering an inclusive, innovative a learning environment with the best employees. Therefore, we provide employment opportunities without regard to gender, identity, race, religion, nationality, age, marital status, disability, or any other protected status, per applicable law. If there is anything we can do to help ensure you have a comfortable and positive interview experience, please let us know.

New Job Alerts

Senior Biotech (Suite 2)

Singapore

FULL TIME

November 7, 2024

View Job Description

ONNEC Group

Service Delivery Manager

Singapore

FULL TIME

November 7, 2024

View Job Description

Looking for similar job?

FLASH CONCEPTS PTE. LTD.

Office Data Entry Clerk

Singapore

FULL TIME

August 12, 2024

View Job Description

Deel

Compliance Officer | Singapore

FULL TIME

August 10, 2024

View Job Description

Vinova Pte. Ltd

Office Administrator

August 14, 2024

View Job Description

Singapore Business Federation

Admin Officer (Contract)

August 25, 2024

View Job Description

Service Delivery Manager

Singapore

FULL TIME

November 7, 2024

View Job Description